Questions asked at the Energy Facility Helpdesk

Transcription

Summary of the questions asked at the Energy Facility Helpdesk for the Cal for proposals
and responses from EuropeAid
1. Eligibility of applicants and partners / Eligibilité des demandeurs et des partenaires ......................................................................................... 3
Afrique du Sud / South Africa : ..................................................................................................................................................................................... 3
Cuba : ............................................................................................................................................................................................................................. 4
Article 96 (Fiji, Madagascar, Mauritania, Guinée Conakry, Niger, Zimbabwe) ........................................................................................................... 4
Nationalité entreprise / citoyen / pays d’intervention .................................................................................................................................................... 4
Non ACP/EU applicants or partners? ............................................................................................................................................................................ 6
Entités non-ACP et non-UE candidats ou partenaires ?................................................................................................................................................. 6
Ministry as applicant or as partner? ............................................................................................................................................................................... 7
Parent company / registration country: .......................................................................................................................................................................... 7
Universities .................................................................................................................................................................................................................... 8
Universités: .................................................................................................................................................................................................................... 9
Turnover......................................................................................................................................................................................................................... 9
Private sector.................................................................................................................................................................................................................. 9
International organisations ........................................................................................................................................................................................... 10
Partners in regional projects......................................................................................................................................................................................... 11
Partenaires dans des projets régionaux: "les lignes directrices mentionnent ............................................................................................................... 11
NGOs as partners ......................................................................................................................................................................................................... 11
ONGs comme partenaires ............................................................................................................................................................................................ 11
Partners co-donors?...................................................................................................................................................................................................... 12
Partenaires codonateurs? .............................................................................................................................................................................................. 12
Number of proposals / Nombre de projets ................................................................................................................................................................... 13
2. Eligibility of actions – Components / Eligibilité des actions - Composantes ........................................................................................................ 13
Lots or components? .................................................................................................................................................................................................... 13
Scale of project:............................................................................................................................................................................................................ 14
Microfinance: ............................................................................................................................................................................................................... 14
Revolving fund :........................................................................................................................................................................................................... 15
Studies .......................................................................................................................................................................................................................... 15
CDM and the Energy Facility: ..................................................................................................................................................................................... 16
3. Eligibility of costs / Eligibilité des coûts ................................................................................................................................................................... 17
Sub-granting................................................................................................................................................................................................................. 18
Costs with private partners (1): .................................................................................................................................................................................... 18
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Costs with private partners (2): .................................................................................................................................................................................... 19
Use EF grant to generate carbon credits?..................................................................................................................................................................... 20
4. PADOR Online registration / Enregistrement en ligne .......................................................................................................................................... 21
Combien de temps prend l'enregistrement dans PADOR? .......................................................................................................................................... 22
Specific troubles with PADOR / Problèmes spécifiques PADOR............................................................................................................................... 23
5. Documents : which ones ? where to find them ? / Documents: lesquels? Où les trouver?.................................................................................. 23
Website to find the guidelines and application form: .................................................................................................................................................. 23
Per diem rates / flat rate subsistence costs: .................................................................................................................................................................. 25
6. Format of the application form / Format du formulaire de candidature ............................................................................................................. 26
Concept note Format .................................................................................................................................................................................................... 26
Format note succincte : ................................................................................................................................................................................................ 26
Budget Note succincte : ............................................................................................................................................................................................... 28
Budget / Financial plan Concept Note: ........................................................................................................................................................................ 28
Timeline for co-financing: ........................................................................................................................................................................................... 29
Public-Private Partnership (PPP) ................................................................................................................................................................................. 29
Co-financing from Development bank......................................................................................................................................................................... 29
Partenariats publics-privés ........................................................................................................................................................................................... 29
7. General questions on the process / Généralités sur le processus ........................................................................................................................... 31
Deadline for submission of concept note ..................................................................................................................................................................... 31
What is the process? How to apply? ............................................................................................................................................................................ 32
Quel processus faut-il suivre pour participer? ............................................................................................................................................................. 32
Language / Langue / Idioma / Lingua .......................................................................................................................................................................... 33
8. Diverse questions / Questions diverses ..................................................................................................................................................................... 34
Address to send the proposals ...................................................................................................................................................................................... 34
Non profit rule:............................................................................................................................................................................................................. 35
Règle du non-profit ...................................................................................................................................................................................................... 36
Call for proposals vs Pooling mechanism.................................................................................................................................................................... 36
What is relevance? ....................................................................................................................................................................................................... 38
What is sustainability? ................................................................................................................................................................................................. 38
2
Questions
Responses / Réponses
1. Eligibility of applicants and partners / Eligibilité des demandeurs et des partenaires
Afrique du Sud / South Africa :
« L’un des projets que nous souhaitons déposer concerne la République
de l’Afrique du Sud en tant que pays où aurait lieu le projet proposé. Or,
dans les lignes directrices (section 2.1.1), est mentionnée l’information
suivante : « Les États ACP (à l’exclusion de la République d’Afrique du
Sud et de Cuba) ayant ratifié l'Accord de Cotonou révisé peuvent
soumettre des propositions ». Cette condition d’éligibilité s’applique-telle à l’État de la République d’Afrique du Sud en tant que pays
d’origine de l’organisme candidat pour la réalisation du projet ou en tant
que lieu où se tiendrait le projet ? »
“Please kindly advise if projects located in South Africa and
sponsored/submitted by a non-state actor (ie. private European/South
African company) would be considered eligible under this competition.
I've noted that South African public bodies are exempt from this
competition (page 5 of the Guidelines for Grant Applicants).”
Le demandeur doit être de nationalité UE ou ACP (pays ayant ratifié Cotonou) - v.
§2.1.1 des lignes directrices (LD). Cependant, les acteurs non-étatiques des pays
ACP (même de ceux qui n'ont pas ratifié la révision de l'accord de Cotonou de 2005)
sont éligibles comme demandeurs ou partenaires. De plus, les bénéficiaires finaux de
l'action doivent être ressortissants d'un pays ACP ayant ratifié Cotonou - v. §2.1.3a)
des LD. Par contre, l'action peut se dérouler dans n'importe quel pays ACP, pourvu
que les conditions ci-dessus soient remplies.
Indeed, South African non-state actors are eligible as partners and applicants since
South Africa has ratified the initial Cotonou Agreement in 2000 but their proposed
projects should have as final beneficiaries the population of one or more ACP States
which have ratified the 2005 Revision of Cotonou Agreement in order to be eligible.
“If I see it correctly, projects are not supposed to be run in South Africa,
but South African partners/or applicants (except for state actors) are
eligible, article 4 (3). Precise answers to this question are very relevant
for at least one project I know about. Hence, a clear and timely answer
would be crucial for this project.”
“It is clear South African NGO's can apply for a grant, but can the
beneficiaries be South African Citizen's?”
Le rôle de l'Afrique du Sud: il a été clairement affirmé que les acteurs
étatiques sud-africains n'étaient pas éligibles. Les projets peuvent-ils
avoir lieu en Afrique du Sud? Les sociétés privées d'Afrique du Sud
remplissent-elles les critères des partenaires locaux?
South African Non State Actors can apply for a grant through this call but South
African citizens cannot benefit from it.
Les acteurs non étatiques sud-africains sont éligibles comme partenaires et
demandeurs puisque l'Afrique du Sud a ratifié l'Accord de Cotonou initial en 2000,
mais les projets proposés doivent avoir comme bénéficiaires finaux les populations
d’un ou plusieurs Etats ACP ayant ratifié l'Accord de Cotonou Révisé en 2005 afin
d'être éligibles (ce qui n'est pas le cas de l'Afrique du Sud).
Role of South Africa: it is clearly stated that South African state actors
are not eligible. Can projects take place in South Africa? Can private
entities from South Africa fulfill the criteria of local partners?
South African non-state actors are eligible as partners and applicants since South
Africa has ratified the initial Cotonou Agreement in 2000 but their proposed projects
should have as final beneficiaries the population of one or more ACP States which
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Cuba :
Is Cuba part of this call for proposals?
« Je souhaiterais savoir si Cuba fait partie de cet appel à projets. »
Article 96 (Fiji, Madagascar, Mauritania, Guinée Conakry, Niger,
Zimbabwe)
“At this time, I assume that Fiji is not eligible for support under the
Energy Facility. Can you confirm this?”
« Quelles règles s’appliquent aux pays « sous Article 96 » ? »
have ratified the 2005 Revision of Cotonou Agreement in order to be eligible (which
is not the case of South Africa).
Since Cuba has never been signatory of the Cotonou Agreement (neither in 2000 nor
in 2005), no legal entities (both private and public, and both natural and physical
ones) from this country are eligible for this call. Projects submitted under the Facility
cannot have Cuba as beneficiary.
Cuba n'est pas signataire des Accords de Cotonou de 2000 et 2005. Par conséquent,
aucune entité légale (privée ou publique…) de ce pays n'est éligible pour l'appel à
propositions. Les projets soumis à la Facilité ne peuvent avoir Cuba comme
bénéficiaire.
The countries involved in the consultation procedure under article 96 at the time of
the launch of the Call for Proposals are Guinea Conakry, Fiji, Madagascar,
Mauritania, Niger and Zimbabwe.
Regarding the eligibility criteria of the Energy Facility call for proposals, the
application of article 96 implies the following:
-
State Applicants from these countries are excluded from participation in this call
for proposals or the award of grants (article 2.1.1 of the Guidelines);
-
Only project proposals involving a direct support to the populations of these
countries are eligible.
Les pays en procédure de consultation sous l’Article 96 au moment du lancement de
l’Appel à propositions sont la Guinée Conakry, Fidji, Madagascar, la Mauritanie, le
Niger et le Zimbabwe.
Concernant les critères d’éligibilité pour l’Appel à propositions de la Facilité
Energie, l’application de l’Article 96 implique les décisions suivantes :
Nationalité entreprise / citoyen / pays d’intervention : « Nous sommes
une entreprise polonaise. Nous coopérons avec le Mali dans le domaine
de l'électrification rurale et périurbaine. En ma qualité de chef de cette
entreprise et citoyen malien naturalisé en Pologne, je voudrais demander
-
Les acteurs étatiques de ces pays sont exclus de la participation (article 2.1.1 des
Lignes directrices) ;
-
Seules les propositions de projet impliquant un soutien direct aux populations de
ces pays sont éligibles.
Comme indiqué dans les lignes directrices, l'obligation d'avoir un partenaire ACP
s'applique lorsque le demandeur est une personne juridique dont la nationalité n'est
pas celle d'un pays ACP. En l'occurrence, puisque la demande sera introduite au nom
d'une société de nationalité polonaise, l'obligation d'avoir un partenaire ACP
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si nous pouvons participer directement à cet appel à propositions ou bien
s'il faudrait faire avec nos partenaires du Mali. »
s'applique bien.
“I am from Uganda, which is found in East and Central Africa, can we
apply for this grant?”
Any nationals from the Republican of Uganda can apply to the Call for Proposals as
far as they comply with the eligibility criteria indicated in point 2.1 of the
Guidelines, available at the following link .
According to point 2.1.1 of the Call for Proposals' Guidelines, non-state actors full
filling the following criteria can participate in the Call:
“We are a local community-based organisation in rural Western Kenya,
our area has a lot of potential for renewable energy. Do we qualify to
directly apply for the 2nd EU energy facility or we have to do it through
an NGO?”
A. A non state actor can be: 1) private sector, 2) economic and social partners,
including trade union organisations, 3) civil society in all its forms according to
national characteristic as well as legal persons under private law entrusted with a
public function related to energy (public utilities, parastatal, semi-public or private
with a legally valid concession or other agreement etc) at Municipal or regional level
B. The organisation has to have the legal capacity to enter into financial and legal
agreements with the Commission
C. The organisation has to have a real presence or work with a partner who has a real
presence in the ACP country (ies) in which the project will be implemented.
D. The organisation has to national of a Member State of the European Union or of
ACP countries having ratified the Cotonou Agreement.(Kenya has ratified the
Cotonou Agreement). Moreover potential applicants may not participate in calls for
proposals or be awarded grants if they are in any of the situations which are listed in
Section 2.3.3 of the Practical Guide to contract procedures for EC external actions
(available from the following Internet address:
http://ec.europa.eu/europeaid/work/procedures/implementation/index_en.htm .
Please check point 2.1 on Eligibility Criteria of the Guidelines to consult the rules on
eligibility.
Consequently if you full fill all these requirements you can apply directly to the Call
for Proposals.
« Notre association est basée à l’Ile de La Réunion et met en œuvre des
actions de coopération avec ses homologues des îles voisines : Maurice
et Madagascar. Serions-nous éligibles à l’appel à projet Facilité
Energie? »
Oui, si votre association est de droit français (donc UE), elle est éligible. Par ailleurs,
si l’action proposée est au profit des populations de Maurice et Madagascar qui sont
des pays ACP ayant ratifié l'accord de Cotonou révisé, elle est éligible (sous réserve
de répondre aux autres critères en termes de type d’intervention, …).
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Non ACP/EU applicants or partners?
“In this call could a Nepalese organization participate?”
“Is it possible to apply for financial aid for such a project from the "EUACP-Energy-Facility-II", although Sri Lanka does not belong to the
ACP regions?”
“The call for proposals in the Energy Facility is very relevant for a
project that we are doing in Kenya […]. Our project is led from Norway,
while we have several Kenyan partners. Can we apply for support from
you with a Norwegian project leader, or could we let one of the Kenyan
partners be the main applicant? We also have one partner in Austria.”
“can a project in Honduras be applicant for a project?”
“If the applicant is a national of an ACP country, must the partners be
nationals of a Member State of the European Union or of an ACP
country? In other words, can an NGO from the USA and a for-profit
business registered in Taiwan be partners with a Rural Development
Center in Uganda (the applicant)? I assume that if they cannot, that they
(the US NGO and the Taiwanese business) can be Associates.”
Entités non-ACP et non-UE candidats ou partenaires ?
« Mon ONG de droit canadien peut-elle présenter un projet en
République Dominicaine à l’Appel à propositions de la Facilité
Energie ? Si ce n’est pas le cas, pouvons-nous être partenaire du
projet ? »
According to point 2.1.1 and 2.1.2 (a) of the Guidelines “eligibility of applicants and
partners”, to be eligible to participate in the present call for proposals, both the
Applicant and the Partners must "be a nationals of a Member State of the
European Union or of ACP countries having ratified the Cotonou Agreement",
nationality being determined "on the basis of the organisation's statutes which should
demonstrate that it has been established by an instrument governed by the national
law of the country concerned. In this respect, any legal entity whose statutes have
been established in another country cannot be considered an eligible local
organisation, even if the statutes are registered locally or a “Memorandum of
Understanding” has been concluded."
Therefore, non-ACP or non-EU organisations (which is the case of Nepal, Sri Lanka,
Norway, Taiwan, USA and Honduras) are not eligible to participate as an applicant
or partner. Nevertheless, they can participate as an associate (point 2.1.2.b) or a codonor (point 2.1.2 d).
In view of these criteria, it will be possible for one of your ACP or EU partners to act
as the applicant in this Call for Proposals as an ACP non-state actor, provided that it
satisfies the rest of the eligibility conditions required under point 2.1.1 of the
Guidelines.
As clearly stated in the guidelines for this call for proposals, actions funded under the
Energy Facility can only be at the benefit of ACP countries.
Les points 2.1.1 et 2.1.2 des Lignes directrices « Eligibilité des candidats et des
partenaires » indiquent que pour être éligibles à cet Appel à propositions, à la fois le
candidat et les partenaires doivent « être ressortissants5 d'un Etat membre de
l'Union européenne ou de pays ACP qui ont ratifié l'Accord de Cotonou révisé
(non applicable aux organisations internationales) ». La nationalité est déterminée
sur la base des statuts de l’organisation qui « devront permettre d’établir que
l’organisation a été créée par un acte relevant du droit interne du pays. A cet égard,
toute entité juridique dont les statuts auraient été créés dans un autre pays mais qui
serait enregistrée localement, ou même si un «Protocole d'entente», a été conclu ne
pourrait être considérée comme une organisation locale éligible. »
Une ONG non-ACP et non-UE (ce qui est le cas du Canada) n’est pas donc pas
éligible ni comme demandeur ni comme partenaire. Elle peut cependant participer à
l’appel comme associé (point 2.1.2.b) ou comme codonateur (2.1.2.d).
“Can a company operating in one ACP country but registered in another
ACP country as an offshore company, submit an application for an
The eligibility criteria for the applicants do not impose them to be naturals of the
country in which the action will take place. What is required is 1°) that the country
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action in a third ACP country?”
Ministry as applicant or as partner?
“Section 2.1.2 a), page 7 of the Guidelines, second paragraph: "An ACP
State or public body without a distinct legal personality from State can
never act as partner." Does it mean that legal entities such as a Ministry
or a Department of a Ministry can only be an applicant?”
where the company is registered is an ACP country and 2°) that the country where
the action takes place is an ACP country as well.
Yes, legal entities such as a Ministry or a Department of a Ministry can only be
applicants. They can not be partners.
“Can ministries get EC funding?”
L'article 2.1.2 des lignes directrices établit que "Un acteur étatique ACP
ou un organisme public sans personnalité juridique distincte de l'état ne
peut agir en tant que partenaire". Cela signifie-t-il que des entités légales
comme un Ministère ou un département d'un Ministère peuvent
seulement agir en tant que demandeurs?
Oui, des entités légales telles qu'un Ministère ou un département d'un Ministère ne
peuvent agir qu'en tant que demandeurs. Ils ne peuvent être partenaires.
“Grateful if you would kindly let me know if this Call for Proposals
concerns individuals or Governments “
Governments can be Applicants and individuals cannot. Indeed, you need to be a
legal person in order to apply.
Parent company / registration country:
“Our company is based in Dar es Salaam and do work in project
development and renewable energy. Our company is registered in
Tanzania, but it's parent company, is a US based company. Are we still
eligible to submit proposals for this grant money?”
As your company is a private company registered in Tanzania, even with parent
company in the US, it is considered by our guidelines as an ACP private actor and is
therefore eligible to submit a proposal under the Energy Facility call for proposals.
“Can an individual submit a concept note and, if accepted, form a
company for the implementation and operation of the action?”
The eligibility criteria for the applicant and its partners must be met at the time of the
submission. Applicants and partners must be legal persons.
“Can a European consultancy be coordinator and applicant of an Energy
Facility project? We saw that for the first Energy Facility call, private
companies were the applicant and coordinator of a project. Is this setup
also possible for the second ongoing call?”
Point 2.1.1 of the Guidelines determines the eligibility criteria that potential
applicants have to satisfy in order to participate in this Call for Proposals. In view of
the criteria determined under this point, your organisation will be eligible to
participate as an applicant under this Call for Proposals as an EU non-state actor
provided that it satisfies all of the conditions indicated in this section in terms of
legal capacity to enter into financial and legal agreements with the Commission, real
presence or works with a partner who has a real presence in the ACP country (ies) in
which the project will be implemented and has an ACP actor as a partner.
« Je souhaiterais savoir si une fondation peut être éligible à la Facilité
Energie, comme chef de file et/ou comme partenaire ? »
Les critères d'éligibilité des demandeurs et de leurs partenaires sont inclus dans les
lignes directrices de l'appel à propositions (articles 2.1.1 et 2.1.2). Les organisations
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non étatiques de l'Union européenne (dont les fondations) y sont explicitement
mentionnées.
I would like to know if a foundation can be eligible to the Energy
facility, either as applicant or as partner
Eligibility criteria for applicants and partners are defined in the Guidelines (art. 2.1.1
and 2.1.2). EU non-state actors (including foundations) are explicitly mentioned
there.
“Section 2.1.1 (2) listing those eligible to apply includes Non-state
actors. Please confirm that this DOES NOT mean that "non-state actors"
must have a public function related to energy to apply?”
It is written in the Guidelines “Non-state actors, including legal persons under
private law entrusted with a public function related to Energy (public utilities,
parastatal, semi-public or private with a legally valid concession or other agreement
etc.) at Municipal or Regional level”. We can confirm that its wording does not
require that "non-state actors" should have a concession or a public function related
to energy in order to be a potential applicant or partner for this Call for Proposals.
“Are private companies without public function eligible to be
applicants? (the guidelines state: Non-state actors, including legal
persons under private law entrusted with a public function related to
Energy (public utilities, parastatal, semi-public or private with a legally
valid concession or other agreement etc.) at Municipal or Regional
level)”
L'article 2.1.1 (2) établissant la liste des acteurs éligibles inclut les
acteurs non-étatiques. Pourriez-vous confirmer que ces acteurs ne
doivent pas forcément "être investis d’une mission
de service public dans le domaine de l’énergie" pour être éligibles?
Les lignes directrices mentionnent les "Acteurs non étatiques, y compris des
personnes morales de droit privé investies d’une mission de service public dans le
domaine de l’énergie (services publics, paraétatiques, semi-publics ou privés
disposant d’une concession ou de tout autre accord juridiquement valable) au niveau
municipal ou régional". Nous confirmons que cela ne signifie pas que les acteurs
De compagnies privées qui n'ont pas de mission de service public dans le
non-étatiques doivent avoir une concession ou une mission de service public en
domaine de l'énergie sont-elles éligibles comme demandeurs?
rapport avec l'énergie pour être éligibles à l'appel à propositions.
“Can a commercial bank providing finance for an action be a partner?”
According to point 2.1.2 of the Guidelines, partners must satisfy the eligibility
criteria applicable to the grant beneficiaries themselves. This means that a
commercial bank providing finance for an action can be a partner, provided it plays a
role as described under art 2.1.2 and satisfies the eligibility criteria required for an
applicant in point 2.1.1 of the Guidelines.
Une banque commerciale qui finance une action peut-elle aussi être
partenaire?
Conformément à l'article 2.1.2 des lignes directrices, les partenaires doivent satisfaire
aux mêmes critères que les demandeurs eux-mêmes. Ceci signifie qu'une banque qui
offre son financement pour une action peut être partenaire, pour autant qu'elle joue
un rôle dans l'action tel que décrit à l'article 2.1.2 et qu'elle satisfasse aux critères
d'éligibilité requis pour un demandeur définis à l'article 2.1.1 des lignes directrices.
Universities: “I need to know about the eligibility of the applicants: are
universities eligible? Can university be considered as national, local and
Universities are considered as an ACP / EU Public body as they have a legal entity
different to the state. Universities fall therefore in one of the categories of eligible
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regional public bodies?”
candidates.
Universités: Les universités sont-elles éligibles comme demandeurs?
Peuvent-elles considérées comme des organismes publics nationaux,
locaux et régionaux?
Les universités sont considérées comme des organismes publics ACP/EU lorsqu'elles
ont une personnalité juridique distincte de l'état. Les universités tombent donc dans
une catégorie de candidats éligibles.
Turnover: “Can you tell me if applicants or partners are required to have
a minimum turnover? Or any other requirement relating to their regular
income?”
There are no formal requirements or restrictions related to turnover of the applicants.
However, they must ensure a sufficient level and regularity of incomes in order to
guarantee the sustainability of the action.
Une société privée établie dans un pays ACP et ayant du capital Cette société privée sera considérée comme une société ACP si elle a un statut
européen est-elle éligible?
juridique ACP local.
Is a private company established in an ACP country with European
equity eligible?
This private company will be considered as an ACP company once it has a local
ACP juridical status.
Private sector:
In reply to your question regarding the eligibility of private tea companies who could
wish to apply to the Energy Facility call for proposals, we inform that these
companies are in principle eligible (see paragraph 2.1.1 of the Guidelines)
“Are private sector companies eligible for applying for grant
assistance?”
Les sociétés en phase de démarrage sont-elles éligibles?
Is a start-up eligible?
“Are projects with purely private sector involvement eligible?”
Toutes les sociétés, y compris celles qui sont en phase de démarrage, sont éligibles si
elles ont une existence légale au moment de l'appel à propositions.
Any company, including a start-up one, is eligible if it has a legal existence at the
time of the call for proposal.
Yes, projects with purely private sector involvement are eligible provided that:
- private actors acting as applicants or partners satisfy the eligibility criteria under
2.1.1
- the award of the grant is "justified by real public project benefits, in terms of
impact on development, poverty reduction and production of public goods." (refer to
part 2.1.3 (b) of the Guidelines, which states that "Actions, where the private sector
owns and operates energy facilities (as sole operators or jointly with local authorities
and communities) may be supported by the Call for Proposals, as long as the award
of the grant is justified by real public project benefits, in terms of impact on
development, poverty reduction and production of public goods."
- private sector applicants comply with the rules applicable to Energy Facility grants
and more specifically Article 105 of 10th EDF Financial Regulation and Articles
6.1.1 and 6.2.10 of the Practical Guide to Contract Procedures for EC External
Actions (PRAG), which foresee that a grant may not have the purpose or effect of
producing a profit for the beneficiary. Profit in the case of a grant for an action is
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Les projets avec une participation exclusive du secteur privé sont-ils
éligibles?
International organisations:
“It is understood that private companies, public bodies and international
organisations are eligible for funding. Can an international organisation
(such as UN agencies) act as a lead-applicant and a co-donor at the same
time? Or would it be preferable in such a scenario to have another
partner act as lead-applicant?”
“The United Nations Environment Programme (UNEP) is an
international organization and an intergovernmental organization, with 6
regional offices in the world and 3 out-posted offices. Is UNEP eligible
as main applicant and/or as partner? »
Le Programme des Nations Unies pour l'Environnement (PNUE) est une
organisation internationale et intergouvernementale, avec six bureaux
régionaux répartis dans le monde et trois bureaux de liaison. L'UNEP
est-elle éligible en tant que principal demandeur et/ou partenaire?
defined by Article 6.2.10 of the PRAG as: "a surplus of receipts over the costs
incurred by the beneficiary when the request is made for final payment."
You can consult the PRAG on the following website:
http://ec.europa.eu/europeaid/work/procedures/implementation/practical_guide/docu
ments/2008new_prag_final_en.pdf
Oui, ces projets peuvent être éligibles pourvu que:
- Les acteurs privés demandeurs remplissent les critères d'éligibilité exposés à
l'article 2.1.1 des lignes directrices
- L'attribution d'une subvention se justifie par les bénéfices publics réels, en
termes d'impact sur le développement, de réduction de la pauvreté et de
production de biens publics (voir art 2.1.3 b) des lignes directrices)
- Les demandeurs du secteur privé respectent les règles applicables aux
subventions de la Facilité Energie et plus particulièrement l'article 105 du
Règlement financier du 10è FED et les articles 6.1.1 et 6.2.10 du Guide pratique
(PRAG), qui prévoient qu'une subvention ne peut avoir pour but ou pour
conséquence de produire un profit à son bénéficiaire. Le profit est ici défini à
l'article 6.2.10 du PRAG comme un surplus des recettes sur les coûts au moment
de la requête de payement finale.
On peut consulter le PRAG sur le web-site suivant:
ments/2008new_prag_final_fr.pdf
Only International Organizations made up primarily of sovereign States or Member
States which are part of the ACP Group of States are eligible as applicants to this
Call. An international organisation which is not primarily made of ACP countries
(regional or continental organizations), can only act as partner in the proposals. This
international organisation can be partner and at the same time co-donor of a project
proposal.
Seules les Organisations Internationales constituées principalement d'Etats
souverains ou d'Etats Membres du groupe ACP (Afrique, Caraïbes et Pacifique)
seront éligibles en tant que demandeurs pour cet Appel. Les autres Organisations
Internationales sont éligibles en tant que partenaires (réf. Art. 2.2.1 et 2.1.2 des
Lignes Directrices).
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Partners in regional projects: “The guidelines mention (article 2.1.3 a)):
“In the case of taking place in more than one ACP country, the applicant
must indicate in which country will the headquarters of the operation be
based and/or which country will have the leading role.” In case the
project covers more than one country, must a partner of each country be
a partner in the proposal?”
There are no restrictions regarding the partners related to the location or the origin of
these partners. All eligible ACP, EU and International actors can be partners
provided there is at least one ACP partner (in the case the applicant in not ACP).
Partenaires dans des projets régionaux: "les lignes directrices
mentionnent (article 2.1.3 a)): Au cas où les actions se tiennent dans plus
d’un pays ACP, le candidat doit indiquer dans quel pays sera basé le
siège de l’opération et/ou quel pays aura le rôle leader.
Il n'y a pas de restrictions pour les partenaires en ce qui concerne la localisation ou
l'origine de ces partenaires. Tous les acteurs éligibles ACP, UE et internationaux
peuvent être partenaires pourvu qu'il y ait au moins un partenaire ACP lorsque le
demandeur n'est pas ACP.
Au cas où le projet couvre plus d'un pays, doit-on trouver un
partenaire de chacun de ces pays dans la proposition?
NGOs as partners: “In the guidelines, it is not mentioned that non-profit
organizations can be partner. But in the web site, they can. Many NGOs
were lead applicant in the first Energy Facility. Thanks for clarifying if
NGOs can be applicant and/or partner.“
The guidelines clearly state in their article 2.1.1 that non-state actors (which include
NGOs and non-profit organisations) are eligible as applicants and partners.
ONGs comme partenaires: "Merci de clarifier si les ONGs peuvent être
demandeurs et/ou partenaires
Les lignes directrices établissent clairement à l'article 2.1.1 que les acteurs nonétatiques (qui incluent les ONGs et les organisations sans but lucratif) sont éligibles
comme demandeurs et comme partenaires.
Y a-t-il une préférence de la part d'AIDCO concernant les choix de Il n'y a pas de préférence liée au statut légal ou à l'origine géographique des
partenaires (par exemple des ONG ou des partenaires européens)?
partenaires. Mais les demandeurs non-ACP DOIVENT inclure obligatoirement au
moins un partenaire ACP dans leur proposition.
Is there a preference from AIDCO side regarding the choice of partners
There is no preference related to the legal status or the geographical origin of
(e.g. NGOs or European partners)?
partners. But non-ACP applicants MUST partner with an ACP actor.
“Is partnering with other Governmental/Non Governmental institutions
(EU/ACP) or International Organisations considered an asset during the
evaluation as opposed as competing alone?”
In general terms, partnering is supposed to bring increased implementation capacity
in the project. In this sense, it can be seen as an asset during the evaluation compared
to competing alone.
Le fait d'avoir comme partenaires d'autres institutions gouvernementales En termes généraux, les partenariats sont censés apporter une meilleure capacité de
ou non-gouvernementales (ACP ou UE) ou des organisations
mise en œuvre du projet. Dans ce sens, on peut le voir comme un plus lors de
internationales sera-t-il considéré comme un plus lors de l'évaluation, par l'évaluation par rapport à une proposition "solitaire".
opposition à une proposition avec le seul demandeur?
“Je voudrais savoir est ce que les communes sont autorisés à soumettre
des projets dans le présent AAP (Facilité - Energie) en tant que
demandeurs? Sinon; est ce qu'ils peuvent être des partenaires? »
Pour les pays ACP ayant ratifié les accords de Cotonou révisé, les communes ayant
une personnalité juridique distincte de celle de l'Etat sont éligibles et peuvent
soumettre des projets en tant que demandeurs à cet Appel à propositions de la
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“Our consortium is built between 2 Municipality (of one Island) and
Private (national and International company/Developers. Can the
Municipality send direct the proposal as a Mandatory of the proposal? Is
it possible to present as a Mandatory a consortium of the two
Municipalities? Do we need also an authorization/permit of the central
government to make a proposal? Is it possible to delegate a private
international partner as a Mandatory of the Projects names
Municipality?”
Partners co-donors?
“Are partners required to contribute as co-donors?”
Partenaires codonateurs?
Les demandeurs et/ou les partenaires doivent-ils aussi être codonateurs?
« Moi (personne physique) et mes partenaires ONG voulons prendre part
Facilité Energie. Elles peuvent également être partenaires pour des projets soumis à
cet appel.
Les communes n'ayant pas de personnalité juridique distincte de celle de l'Etat ne
peuvent présenter de proposition de projet à cet Appel à propositions en tant que
demandeur. Elles ne peuvent pas non plus être partenaires d'un projet. Dans ce cas,
des propositions peuvent être soumises au niveau gouvernemental en leur nom par
un ministère ou un organisme public. (voir pages 9 et 10 des Lignes directrices de cet
appel à propositions - Sections 2.1.1 et 2.1.2)
A Municipality is an eligible applicant (article 2.1.1 of the guidelines) provided it has
a juridical personality distinct from the state. In this case, it has not to be authorised
of accompanied by the Central government. Otherwise (without a distinct juridical
personality), it must come with the endorsement of the National Authorising Officer
at the government level.
For each proposal, there is only one lead applicant. Other organisations with a real
participation to the action can come as partners. They may therefore benefit from the
funding in the same conditions as the main applicant and must fulfil the same
eligibility criteria as the applicants. A private company can also present a proposal,
even if the final beneficiary of the project is a Municipality, which can then act as
partner. And it can also be the other way round.
No, there is no obligation for partners to contribute as co-donors. Part 2.1.2 of the
Guidelines merely states that "Applicants’ partners participate in designing and
implementing the action". However, nothing precludes them from contributing to the
budget of the action if they so wish, part 2.1.4 (f) of the Guidelines states that "The
minimum 25% of co funding must be from applicant’s own resources, from its
partner’s resources, from its co-donor’s resources, final beneficiary contributions or
from sources other than the EDF or the European Community’s budget."
Non, il n'y a pas d'obligation pour les demandeurs ni pour les partenaires de
contribuer financièrement comme codonateurs. Les articles 2.1.1 et 2.1.2 des lignes
directrices se bornent à indiquer que "Le demandeur sera directement responsable de
la préparation et de la gestion de l’action et ne jouera pas un rôle d’intermédiaire" et
que "Les partenaires des demandeurs participent à la définition et à la mise en œuvre
de l’action". Cependant, rien ne les empêche de contribuer au budget de l'action s'ils
le souhaitent. En, effet, l'article 2.1.4 f) des lignes directrices établit que "Les 25% de
cofinancement minimal proviendront des ressources propres du candidat, de ses
partenaires, de ses codonateurs, des bénéficiaires finaux ou de sources autres que
celles du FED ou du budget de la Communauté."
Les personnes physiques ne sont pas éligibles comme candidats ou partenaires.
12
a l'appel a propositions lance par l''UE. J'aimerai savoir quelles sont les
conditions quant a la contribution financière des candidats à l'appel a
propositions. Tous les types de participants doivent-ils apporter leur
contribution financière et a quelle hauteur? Je vous remercie à l'avance
pour votre réponse. »
Les Lignes directrices de l'Appel à Propositions (point 2.1.4.f) disponibles ici,
indiquent que les 25% de cofinancement minimal doivent provenir « des ressources
propres du candidat, de ses partenaires, de ses codonateurs, des bénéficiaires finaux
ou de sources autres que celles du FED ou du budget de la Communauté ». Ce
financement doit être disponible et être utilisé simultanément avec la subvention CE.
Il n'y a pas de règles qui imposent une contribution financière spécifique pour chaque
participant.
Number of proposals / Nombre de projets
“Is it correctly understood that applicants can submit as many
applications as they want under component 1 or 2, and that can be
awarded more than one project, provided that they can show enough
financial and managerial capacity?”
Yes. Applicants can submit as many applications as they want and can be awarded
more than one project, provided that they can show enough financial and managerial
capacity.
« Une fondation peut-elle être partenaire de plusieurs consortia dans le
cadre de l’appel à propositions de la Facilité Energie, au moins sur la
phase de pré qualification ? »
Une organisation peut être présente dans plusieurs propositions (et se voir concernée
par plusieurs contrats conclus après le processus de sélection), comme demandeur ou
comme partenaire.
2. Eligibility of actions – Components / Eligibilité des actions - Composantes
Lots or components?
“We were wondering if there is some information about the lots for this
particular call, as we have been unable to find a document relating to this
(as is indicated in the concept application form).”
There are no lots in this Call for Proposals but rather two components.
“We wonder whether the proposal may include both the component 1
and the component 2.”
“Is it possible to submit a proposal for an action that addresses both
Component 1 and Component 2? Or it is necessary to choose one of the
two Components?”
« Les lignes directrices de l’Appel à propositions indiquent que la 2ème
Facilité Energie se concentre sur les niveaux national et local et n'est pas
destinée aux actions régionales. Quelle est la position de la Facilité
concernant les projets régionaux? Quelle est sa position sur les projets
promouvant les politiques communes régionales et les approches
régionales? »
A proposal may include activities related to Component 1 and 2, but must be
classified by the Applicant in only one of the two components. In order to classify
the action, please refer to the Guidelines, section "2.1.3 Eligible actions: actions for
which an application may be made" which suggests in "b Types of action" the types
of action which correspond to each component.
La Facilité Energie ne prendra pas en considération les projets d'infrastructure
régionaux (comme par exemple les interconnexions transfrontalières avec un impact
régional). Cependant, les lignes directrices visent clairement dans la composante 2
l'amélioration de la gouvernance et du cadre général du secteur énergétique à tous les
niveaux, le niveau régional y compris. De plus, les projets mis en place dans
plusieurs pays différents (que ce soit dans la même région ou pas) mais qui n'ont pas
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Scale of project:
“We plan to set up a solar plant which should fall in the framework of
the program. The estimated size is about 2 MW. Our question is how the
small scale is defined.”
de dimension régionale sont également éligibles.
The Energy Facility will not contemplate regional infrastructure projects (e.g. crossborder interconnections with a regional impact). However, the Guidelines clearly
target under component 2 the improvement of governance and framework conditions
in the energy sector at all levels, including the regional one. In addition, projects
implemented in several different countries (be it in the same region or not) but which
do not have a regional dimension are eligible as well
At present, for the purpose of the Guidelines of the Call for Proposals we do not
apply a uniform and exact definition of small scale power generation but rather
define it in view of the local context and the specificities of the particular project. In
general, we consider that for a power generation technology to be defined as of small
scale, it should serve the local needs, e.g. generate electricity for domestic
consumption, local hospitals, schools or local businesses. It can be connected to the
local electricity distribution networks or exist as a stand alone system (e.g. in remote
areas). Usually it will not be connected to the national grid. Small scale power can be
either generated by renewable energy sources (e.g. wind, solar, hydro, geothermal
sources, biogas or biomass) or non-renewable (diesel or gas turbines). In the specific
case of photovoltaic and solar thermal plants, for a power generation plant to be
considered as of small scale, its capacity should range between a few W to a few
MW.
Microfinance:
“Are there any special regulations for the microfinance activities?”
There are no specific guidelines for microfinance activities, apart from the
information provided in the Call for Proposals Guidelines: "The following nonexclusive list gives indications of the type of actions which may be considered for
support within Component 1, provided that they meet the objectives and priorities of
the Call for Proposals and of Component 1 (see above). […]
“The guidelines for the call for proposals state that the replenished
Energy Facility concentrates on the national and local levels and is not
meant for regional actions. What is then the position regarding regional
projects? What is the position in relation with projects that promote
regional common policies and approaches?”
“Attached to a lot of calls, there is an attachment with rules for
microfinance. How is microfinance treated under this call?”
•
Actions that intend to promote local investment inter alia through
development of local credit markets, excluding credit lines. Actions
supporting microfinance activities, especially those at grassroots level (<
Euro 100,000), may also be considered."
In terms of microfinance activities we can clarify the following: "The EF cannot
finance credits to third parties and can therefore not finance credit lines/revolving
funds or guarantee funds. Areas where the EC financing is admissible are all those
related to the development of the microfinance industry, such as for example
capacity building, technical assistance etc."
“I am asking if you can consider funding a project on improved biomass
energy cook stoves to increase access to traditional energy products in
The Call for Proposals launched in the framework of the second Energy Facility will
give priority to renewable energy, energy efficiency and decentralised solutions
14
Africa during this on going call for proposal of the 2nd Energy Facility.”
consistent with the countries' development goals. Therefore, improving biomass
energy cook stoves to increase access to traditional energy products by the people
living in rural and peri-urban areas in ACP countries is a relevant type of activity to
the objectives of the Call for Proposals.
Moreover, you can also consult a position paper on biomass published by the Energy
Facility in order to give some guidance to the potential applicants.
“Could a proposal submitted by us (National NGO) for awareness
raising program about renewable energy that includes a hardware
component be considered to be funded from your side?”
Yes, a project for awareness raising about renewable energy (even if including a
hardware component) could be considered for a funding from the Energy Facility if
it complies with the objective of the Energy Facility (see pages 8 to 10 of the
Guidelines for grant applicants).
Revolving fund :
A revolving fund is considered in the same way as a credit line and cannot benefit
from funding under the Facility. Revolving funds are treated like credit lines and are
therefore excluded as eligible costs. Indeed, the EF cannot finance credits to third
parties and can therefore not finance credit lines/revolving funds or guarantee funds.
Areas where the EC financing is admissible are all those related to the development
of the microfinance industry, such as for example capacity building, technical
assistance etc
“Would the costs of starting up a revolving fund as a sustainable
financing mechanism for reforestation be considered an eligible cost?”
Are revolving funds considered eligible actions and costs?
Les fonds de roulement sont-ils considérés comme des actions et des
coûts éligibles?
Les fonds de roulement sont traités comme des lignes de crédit et ne font par
conséquent pas partie des coûts éligibles. En effet, la Facilité Energie ne peut pas
financer des lignes de crédit ni des fonds de roulement ou des fonds de garantie. Les
domaines pour lesquels le financement de la CE est admissible sont ceux qui ont trait
au développement de l'industrie de la micro-finance, comme par exemple le
renforcement des capacités, l'assistance technique, etc.
Studies:
„so wie wir den Aufruf verstanden haben, können sowohl Anträge für
Studien als auch für Investitionen gestellt werden?“
(traduction) « dans notre lecture/compréhension de l’Appel à
propositions, les propositions pour des études ainsi que pour des
investissements peuvent-elles être proposées ? »
“In the specific context described above, we hereby inquire whether
proposed grid extensions to electrify rural poor communities would
classify under your program.”
Anträge für Investitionen können gestellt werden. Vorschläge für Projekte, die
ausschließlich Studien durchführen, sind aber nicht antragsfähig.
(traduction) Des propositions pour des investissements peuvent être soumises. Mais
des projets qui consisteraient exclusivement à réaliser des études ne sont pas
éligibles.
Part 2.1.3 (b) of the Guidelines state that the Call for Proposals will not support "grid
extensions proposed with a general scope (i.e. without a local impact)". In addition
part 2.1.3 (c) states as ineligible "Projects for expanding and improving electricity
services in major urban areas and general grid extension, which would normally be
the responsibility of established utility companies or existing commercial providers,
15
unless the proposal can clearly demonstrate an added value."
This implies that in order to be eligible a grid-extension activity should clearly have
a local impact (e.g. increase local access rates, etc.) and bring an added value (e.g.
grid extension coupled with generation, innovative approach etc.). The Helpdesk
cannot therefore, provide you with a straightforward answer on whether such an
action would be eligible or not because if submitted your proposal will be examined
in the light of the above mentioned requirements applicable to grid extension.
CDM and the Energy Facility:
“[…] The medium-term purpose of such a project would be to prepare
for submission of a CDM (Clean Development Mechanism) Programme
of Activities for approval. The project would help promote pro-poor
energy efficiency CDM in Africa, support large scaling up, and attract
foreign investment in the form of carbon finance. Of course, we will
need to be mindful of living up to the additionality requirements in
CDM. The question is, whether such an approach is acceptable within
the current call for proposals for the second Energy Facility? Our
reading of the guidelines is that the project would meet all criteria, but
then again, CDM is not mentioned in the guidelines at all.”
“Small-scale project in conjunction with CDM-project: as we plan to
hand in a concept note for a small-scale project the question came up if
it's possible to apply for the EF II in common with a CDM-application to
use the project for getting the certified emission reductions.”
“Is it possible to combine a CDM project according to the Kyoto
Protocol with the EU-ACP-Energy-Facility-II? Of course there will be
no double funding, but the combination of both projects could mean the
utilization of big synergies Can a potential CDM project apply for
support out of the EU-ACP-Energy-Facility-II funds?”
“Can a project, which is planned to be registered as CDM (so as to
harvest CERs), be considered in this call for Proposals or is there any
restrictions in regard of pre-designed CDM projects?”
It is allowed to combine for the same project a grant from the Energy Facility and
carbon credits from a CDM project.
However, please note that, as indicated in the Guidelines of this Call for proposals
(page 14), in the section on co-financing, there are some constraints on the cofunding in terms of availability and period of use:
"This financing is intended to be available and used concurrently with the EC grant.
No retroactivity will be allowed regarding the co-financing. The funds destined for
co-financing must be spent at the same time as those from the EF.
In certain cases, where the principle of the co-financing depends on the effective
selection of the proposal, the co-donor statement will become legally binding for the
co-donor organisation at the latest within four months from the date of provisional
acceptance by the EC of the proposal. The EC grant will be subject to this precondition. Should this pre-condition not be fulfilled, then the EC’s provisional
acceptance and the related award of grant will be null and void."
In the case of a CDM project, if you want the CER to be considered as eligible cofinancing for the project proposed to the Energy Facility, it would mean that :
- the CDM-application must be well advanced at the time the Concept Note is
submitted
- at the time the detailed proposal is submitted, the project must be approved by the
Designated National Authority
“If the action is able to generate carbon revenue in the future can the
proceeds from the forward contracts for the sale of the carbon credits be
considered as co-funding?”
- the project has to be registered by the CDM Executive Board within four months
from the date of provisional acceptance by the EC of the proposal.
“Will proposals be entertained for the small poor Caribbean islands in
Peri-urban areas are areas located at the periphery of towns, outside the
16
which "remote" or "peri-urban" etc is difficult to define?”
“How do you define a "peri-urban area"?”
Comment définissez-vous une "zone périurbaine"?
administrative boundaries of these towns. The definition "peri-urban" and "rural"
depends on the specific administrative provisions applicable to the particular
country(s)/region(s) where the project will be implemented. This means that it is the
local/regional territorial administrative divisions that determine whether an area is
considered as "peri-urban" and "rural".
Les zones périurbaines sont situées dans la périphérie des villes, mais en dehors des
limites administratives de ces villes.
3. Eligibility of costs / Eligibilité des coûts
“In the document, “Guidelines for grant applicants”, page 13, it is
mentioned that eligible direct costs must comply with provisions of
article 14 of Annex B. However, I couldn’t find article 14 in Annex B.
Can you clarify?”
Comment s'applique la règle du lieu d'origine pour les équipements qui
ont été fabriqués en partie dans plusieurs pays, dont des pays de l'UE?
How do we apply the rule of origin for equipment that has been partly
produced in several countries, including EU countries?
“Is there a limit to the subcontracting allowed in terms of % of total
eligible project costs?”
“Is there a maximum amount of money (or % of total budget) allowed
for sub-contracting?”
“The guidelines say that “The applicant will act as the lead organisation
and, if selected, as the contracting party”. Does it mean that only the
applicant (not the partners) can subcontract to subcontractors?”
According to the Guidelines, to be eligible under the Call for Proposals, costs must
comply with the provisions of article 14 of the General Conditions to the
Standard Grant Contract. Annex B of the Guidelines contains only a reference to
the General Conditions to the Standard Grant Contract (Annex II). You can
consult the document General Conditions to the Standard Grant Contract (Annex II),
and more specifically its article 14 on the following link:
http://ec.europa.eu/europeaid/work/procedures/implementation/grants/documents/e3
_h_2_gencond_en.pdf
Le lieu d'origine des équipements sera le dernier pays où les équipements ont été
assemblés. Le lieu d'origine doit être prouvé par un certificat national UE.
The equipment’s origin will be the last country where the equipment has been
assembled. This situation should be evidenced through an EU national certificate.
Please refer for an answer to Article 7 of Annex B to the Guidelines" Model Grant
Contract", which specifies that "By derogation from Article 1.3 of the Annex II, the
portion of the Action which can be subcontracted can be important and can cover
works, supplies and services. However it can never be for the entire amount of the
Action." In addition, sub-contracting should be in compliance with the requirements
stated in Annex IV "Procurement by grant Beneficiaries in the context of European
Community external actions", available at the following web-site:
http://ec.europa.eu/europeaid/work/procedures/implementation/grants/index_en.htm
Section 2.1.1 of the Guidelines specifies that "The applicant will act as the lead
organisation and, if selected, as the contracting party (the “Beneficiary”)." This
means that, if its proposal is selected, the applicant will be the only contractual party
for the Contracting Authority and thus manage all the contractual and financial
relations with the Contracting Authority. However, this does not mean that it is only
the applicant that can sub-contract to sub-contractors. Point 2.1.2 (a) of the
Guidelines stipulates that "Applicants’ partners participate in designing and
implementing the action, and the costs they incur are eligible in the same way as
17
“Can a sub-contractor be a consultant who is brought on to fulfil a
specific, short-term function e.g. advising, providing input/review?”
“If the project is approved, are funds disbursed to the lead organisation
(that then distributes money to its partners) OR does the EU disburse the
money directly to the various partners?”
“Is an audit from partners and the lead organisation required at the end
of the project?”
Sub-granting is not allowed. “This is unfortunate as sub-grants are often
used in community development to implement small pilot projects that
are developed together with local partners or community groups that
have previously received capacity building/training as part of the project.
Sub-grants may also be used to more directly involve beneficiaries in the
project implementation and management. Reconsidering the interdiction
of using sub-granting within the limits allowed as a means to implement
project funds in the context of the Energy Facility would be
appreciated.”
those incurred by the grant beneficiary." In addition, Annex IV "Procurement by
grant Beneficiaries in the context of European Community external actions", section
1 General Principle specifies that the applicable procurement rules "apply mutatis
mutandis to contracts to be concluded by the Beneficiary’s partners."
Usually, a consultant engaged in advising or providing input/review will fall under
the rules applicable to procurement in services, and so to answer your question it can
be considered as a sub-contractor. Section 2.1.2 (c) of the Guidelines states that
"Subcontractors are neither partners nor associates, and are subject to the
procurement rules set out in the standard grant contract." For more information on
the applicable procurement rules, please refer to Annex 6 to the Application form
"Procurement plan" and to the Practical Guide to contract procedures for EC external
actions, which is available on the Internet at this address:
http://ec.europa.eu/europeaid/work/procedures/implementation/index_en.htm
"The applicant will act as the lead organisation and, if selected, as the contracting
party (the “Beneficiary”). This means that if its proposal is selected, the applicant
will be the only contractual party for the Contracting Authority and therefore the
grant will be disbursed directly to it." Please, refer for more information on the
obligations of the different parties (applicant, partners) to Annex 9 to the Application
form: "Partnership statement" and to Annex B to the Guidelines "Model grant
contract" and Annex II "General Conditions applicable to European Union-financed
grant contracts for external actions".
Please refer to Articles: 15.6, 16.2 and 16.3 of the Annex II "General Conditions
applicable to European Union-financed grant contracts for external actions" for
information on our procedures applicable to audits and financial verifications.
As stated in the Guidelines (art 2.1.3 c), sub-granting is not allowed.
We take note of your comment but we are not able to revise our position anymore.
“Please inform us if subsidy to small private entrepreneurs to establish a
small biofuel processing systems is considered eligible cost?”
Costs with private partners (1):
Budgets presented in a proposal cover both real costs incurred by the applicant and
18
“The private partners would like to contribute to the project by
delivering the hardware into the project. Out of the project budget only
around 2/3 of the hardware costs (company invoices) will be reimbursed
to the private partners. The remaining costs would be considered as
"contribution of the private companies". Is this an eligible budget
approach? If so, can we put these hardware cost under Budget item No 6
"Others"? “
Costs with private partners (2): As the EU-ACP EFII is aiming to
"mobilise a larger share of private sector funds", we would like to
understand, how private partners can be involved. It is obvious, that
private companies will not become partners unless their real costs related
to the project are covered (not a profit).
Question1: Private partners will deliver hardware into the project. The
hardware costs shall be indicated in the budget. How can we avoid that
the hardware must be tendered and must be considered as
subcontracting? We have found in the ANNEX II of the Guidelines: §
14.2. ......, the following direct costs of the Beneficiary and its partners
shall be eligible "purchase or rental costs for equipment and supplies
(new or used) specifically for the purposes of the Action, and costs of
services, provided they correspond to market rates"
its partners and costs related to the subcontracting of certain activities (services,
supplies and works).
Eligible costs must comply with the rules described in the Guidelines of the call for
proposals in their article 2.1.4. (Eligibility of costs), which refer to the General
Conditions of grant contracts. In a nutshell, eligible costs must correspond to costs
really incurred and may therefore not comprise profit. Participation under
commercial conditions (i.e. for-profit) in the implementation of the project is
restricted to subcontractors.
In principle, applicants and partners may not also be subcontractors (e.g. suppliers),
as subcontracting is restricted to companies selected through procurement
procedures.
Applicants and partners can cover their real costs, without making profit. In practical
terms, in the case they want to supply hardware for the project, this means that they
should be able to provide the evidence that the costs they claim are actual production
and delivery costs (costs that have really been incurred and do not include a share of
profit). In this case, the equipment costs described in the budget for that hardware
should be these actual costs and not the market prices. Heading 6 could be the
relevant part of the budget for this equipment.
Question 2: Thus, can we put the equipment costs for the purpose of the
Action on market prices (company price list) under Budget item No 6
"others"?
“Can eligible indirect (i.e. overhead) costs include, within the 7% limit
as per section 2.1.4(c), such cost incurred prior to the submission of an
application?”
Point 2.1.4 "Eligibility of costs: costs which may be taken into consideration for the
grant" makes a reference to Annex II, General Conditions applicable to European
Union-financed grant contracts for external actions. Article 14 of the Annex II states
that in order to be eligible, costs should inter alia be "incurred during the
implementation of the action". Therefore, eligible indirect (i.e. overhead) costs
cannot be covered by the grant if incurred prior to the submission of an application.
On the other side, the indirect costs incurred in carrying out the action may be
eligible for flat-rate funding fixed at not more than 7% of the total eligible direct
costs. As a flat-rate, these costs must not be supported by specific evidences.
19
“Can the project pay African civil servants working for Ministries
partners in the project?”
“La durée de l’action ne devant pas excéder 48 mois, peut on estimer
une période de rémunération supérieure à 48 mois pour une partie des
personnes affectées au projet ? Sachant qu’à la fin du projet il peut y
avoir encore des tâches à effectuer bien que le projet soit complètement
achevé.”
« En page 17 du document « lignes directrices FE II » vous mentionnez
que les coûts indirects (frais administratifs) ne sont pas éligibles.
Qu’entendez vous par coûts indirects et pouvez vous nous en citer 2
exemples? »
In the cases in which a Ministry is an applicant, salaries are eligible costs of the
Action.
Non. Les 48 mois indiqués comme durée maximale du projet (au sens d'appui de la
Facilité Energie au projet) doivent comprendre toutes les tâches pour lesquelles un
appui de la Facilité est demandé
Use EF grant to generate carbon credits?
« Could part of the EUEF funding be channelled to the generation of
carbon credits at a certain point in the future (for example for the
preparation of Project Design Documents or validation by a Designated
Operational Entity)?
“Please inform us if funds used to invest in procurement of goods such
as solar panels for expanding the availability of such commodities in
Zambia would is an eligible cost?”
The aim of the Energy Facility is the direct impact on access to energy services to
the people. Therefore the occurred should be in this line as well (see also 2.
Eligibility of actions / CDM and the Energy Facility).
“What is the difference between “contribution in staff” (accepted) and
“contribution in kind” (not accepted)? If the applicant pays from its own
funds the salary of the project coordinator can this be considered as
“contribution in staff”? How is this indicated in the budget proposal?”
Il est dit dans la section 2.1.4 c) des Lignes directrices "c. Coûts indirects (frais
administratifs) éligibles" que "Les couts indirects encourus dans la mise en œuvre de
l'action peuvent être éligibles pour un financement forfaitaire fixé à un
maximum de 7% du total des coûts directs éligibles."
Les frais généraux de votre ONG constituent des exemples de coûts indirects
(location du local qui vous héberge, le salaire du personnel administratif du siège de
l'ONG...).
Cost for rental or purchasing equipment and supplies (new or used) specifically for
the purpose of the Action, and costs of services, provided they correspond to market
rate are eligible costs. Please consult art.14 of the General conditions to the Standard
Grant, available at the following link to have a complete list of eligible and not
eligible costs as well as the conditions:
http://ec.europa.eu/europeaid/work/procedures/implementation/grants/documents/e3
_h_2_gencond_en.pdf
"Contribution in kind" is a non-monetary contribution to an action, which can be
assigned a monetary value. One example could be voluntary work for the project
from the local community (for sure this has a monetary value but as there is no
formal contract, it may be valued only approximately). The reason why such
contributions are not eligible under this Call for Proposals is the fact that it is
difficult to assign to them an exact monetary value (it will not be objective and
uniform), which makes it difficult to accept them in the proposed budget of the
action. The example you have given, if the applicant pays from its own funds the
salary of the project coordinator represents effectively "contribution in staff",
because it has a given monetary value that will be defined by the contract between
20
the applicant and the project coordinator. So it can be indicated in the budget of the
proposal with this value.
“Can we consider contributions in kind or in infrastructure as eligible
contributions and costs?”
« Pouvons-nous considérer les contributions en nature et les apports
d'infrastructures comme des contributions et des coûts éligibles? »
Est-il possible dans le cadre d’une subvention de la Facilité Energie de
financer une étude de faisabilité pour la proposition détaillée?
Is it possible within an EF grant to fund the feasibility study for the
detailed proposal?
No. Only contributions in staff can be considered as eligible costs and co-financing.
"Contributions in kind are not considered actual expenditure and are not eligible
costs. The contributions in kind may not be treated as co-financing by the
Beneficiary. The cost of staff assigned to the Action is not a contribution in kind and
may be considered as co-financing in the Budget of the Action when paid by the
Beneficiary or his partners." (ref art 2.1.4 d of the Guidelines)
Non. Seules les contributions en termes de ressources humaines peuvent être
considérées comme des coûts éligibles et comme du cofinancement. "Les
contributions en nature ne sont pas considérées comme des dépenses effectives et ne
sont pas des coûts éligibles. Les contributions en nature ne peuvent pas être
considérées comme représentant le cofinancement du Bénéficiaire. Le coût du
personnel affecté à l’action n’est pas une contribution en nature et peut être considéré
comme cofinancement dans le budget de l’action, quand il est payé par le
Bénéficiaire ou ses partenaires." (réf. art 2.1.4 d des Lignes Directrices)
Aucun financement avec effet rétroactif ne peut être pris en compte. Seuls les coûts
effectivement encourus pendant la période de mise en œuvre de l'action peuvent être
pris en compte (réf. art. 14.1 des Conditions Générales Applicables aux Contrats de
Subvention).
No retroactive funding can be considered. Only costs incurred during the
implementation of the action can be considered (ref . art. 14.1 of the General
Conditions for Grant Contracts).
4. PADOR Online registration / Enregistrement en ligne
« My project needs a small grant. I am a Lecturer at a public University.
Do I still need to register as a requirement for application? »
Yes, you would need to register in PADOR and prepare all the necessary documents
as explained in part 2.2 of the Guidelines. Please consult PADOR homepage:
http://ec.europa.eu/europeaid/work/onlineservices/pador/index_en.htm
Information générale sur PADOR :
La base de données PADOR gérée par EuropeAid contient les organisations et leurs
partenaires qui postulent pour des subventions de la Commission Européenne dans le
domaine de l'aide externe. Pour vous aider, voir la page d'accueil de PADOR:
« On m'indique que pour répondre à l'appel d'offres
EuropeAid/129364/C/ACT/Multi, il faut être au préalable enregistré
dans PADOR. Pourriez-vous m'indiquer la marche à suivre ? »
« Comment s’enregistrer dans PADOR ? »
http://ec.europa.eu/europeaid/work/onlineservices/pador/index_fr.htm
Avant tout, lisez attentivement, dans la colonne de droite, le GUIDE RAPIDE:
21
PADOR en bref.
« Quelles données sont requises dans PADOR ? »
Pour savoir quels types de données sont requis dans PADOR, veuillez regarder les
sections II (si vous êtes le demandeur) ou III (si vous êtes partenaire) du formulaire
de candidature disponible ici.
Pour plus d'informations sur les documents justificatifs que vous devez introduire
dans PADOR, veuillez consulter le "Guide rapide documents justificatifs" ou le
guide sur l’identification.
Ensuite, pour s'enregistrer, les guides suivants pourront vous aider s’il s’agit d’une
nouvelle organisation, d’un Problème de mot de passe ou pour savoir Comment se
connecter.
« L’association compte choisir une association sénégalaise située au
Sénégal comme partenaire pour une partie de l’activité qui sera
présentée dans le projet. L’inscription de cette association peut elle être
suspensive en attendant son enregistrement dans la base de données
PADOR ou vaut il mieux envisager une autre forme de collaboration? »
Combien de temps prend l'enregistrement dans PADOR?
« Les délais moyens d'inscription dans PADOR permettraient-ils à des
demandeurs non inscrits qui entameraient dans les jours qui viennent la
procédure d'inscription de pouvoir présenter la concept note à la date
prévue, le 1er février 2010? »
Il est indispensable que tous les partenaires s'enregistrent dans PADOR dès à présent.
Si tous les documents demandés sont disponibles, l'enregistrement prend 2 heures
environ.
Une autre forme de collaboration qui ne comporterait pas d'obligation
d'enregistrement dans PADOR serait le statut "d'associé" à votre projet dans la
proposition que vous allez soumettre. Mais l’associé ne pourrait pas dans ce cas
bénéficier des fonds de la Facilité Energie. Nous vous rappelons par ailleurs que tout
porteur de projet européen DOIT avoir au moins un partenaire ACP.
Cela dépend! Si vous avez à votre portée toutes les données requises dans PADOR
(y-compris les scans des documents justificatifs) et si votre connexion internet est
relativement bonne, l'enregistrement dans PADOR prend environ 2 heures.
Si, au contraire, vous découvrez quels types de données vous devez introduire dans
PADOR pendant l'enregistrement même, alors le processus d'enregistrement durera
sûrement plus longtemps.
Notre conseil: Avant de commencer l'enregistrement dans PADOR, assurez-vous que
vous savez ce que PADOR est et quels types d'informations sont requis dans le
système, afin que vous puissiez préparer ces informations à l'avance.
22
Specific troubles with PADOR / Problèmes spécifiques PADOR
«I tried to register as a potential applicant. On the last screen, the
following message is displayed: "Information sent to the organisation.
They will contact you; if not...." I have received no confirmation email,
neither have I been contacted by anybody. I would be grateful if you
could help me finalize the registration »
«Whenever we try the PADOR registration, our P. O. Box address is not
accepted by the PADOR registration site when we click the SUBMIT
button. We do not use the ZIP code in Ghana so we cannot fill the ZIP
code section either. Please advise us on the course of action to enable us
register for the PADOR to enable us proceed with the preparation of the
concept note. »
. Please address all your questions concerning any kind of technical problem with
PADOR to PADOR helpdesk: [email protected] (don’t forget to indicate the name of your organisation and, if any,
the name of the screen on which you are working).
For further information on PADOR, please consult the following website:
http://ec.europa.eu/europeaid/work/onlineservices/pador/index_en.htm .
«I have tried to register with PADOR and managed to get registered with
the European Commission Authentication Service (ECAS). However, to
obtain the EuropeAid ID one needs to fill in and save a number of
screens (Administration, Profile etc) and finally to sign the data. Some
of the details requested such as the Accounts, Members of the Board of
Directors are not available since our entity is only recently established.
Without being able to furnish these details, the system would not allow
me to SIGN the data to get the EuropeAid ID. Grateful therefore if you
could please advise me whether or not there is a way to get round these
difficulties in order to sign the data and get the EuropeAid ID. The
details not available at present could be furnished at a later date through
the update-facility available with the Online Services»
Nous sommes confrontés à un problème sur PADOR, notre association
est née en novembre 2009, l'écran à gauche concernent la situation
financière et source financement refuse de contenir le chiffre zéro et cela
nous empêche de signer. Que devons nous faire?
Pour plus d’information sur PADOR, merci de consulter le site
http://ec.europa.eu/europeaid/work/onlineservices/pador/index_fr.htm .
Pour toute question concernant le fonctionnement de PADOR, merci de contacter le
helpdesk de PADOR [email protected] (n'oubliez
pas de fournir le nom de votre organisation et, éventuellement, le nom de l'écran
dans lequel vous travaillez).
5. Documents : which ones ? where to find them ? / Documents: lesquels? Où les trouver?
«I would like to ask you if we have to wait of the publication of the
guidelines or we will be free to present it and need only to follow the
Website to find the guidelines and application form:
23
context of the last information in PDF? »
« We have tried to down load the application form we couldn't go
through. »
«I am having difficult downloading the information and application
forms for the clean energy in developing countries request for proposals.
If you could send me a direct link. »
The Guidelines and all the documents relating to the Call for Proposals of the Energy
Facility II have been published on the 30th November 2009. You can consult and
download them on the following address:
https://webgate.ec.europa.eu/europeaid/onlineservices/index.cfm?ADSSChck=1259569127562&do=publi.detPUB&searchtype=Q
S&orderby=upd&orderbyad=Desc&nbPubliList=15&page=1&aoref=129364
«What are the documents necessary for submission?
« Où trouver les documents nécessaires pour l’appel à propositions ? »
« Je n'arrive pas à trouver l'annexe A qu'il faut joindre à la note
succincte. Pouvez vous m'éclairer, svp ? »
Les documents nécessaires sont les Lignes directrices et le Formulaire de demande.
Ils sont disponibles sur cette page internet :
L'Annexe A à adjoindre à la note succincte est disponible dans le dossier
'Formulaire de demande' sur cette page internet.
It would be appreciated if you could refer us to the updated website
where the EC Manual “Financial and Economic Analysis of
Development Projects” can be downloaded – please note that the website
referenced in Annex F (last page) is no longer valid.
You can download the EC Manual “Financial and Economic Analysis of
Development Projects” at the following
webpage:http://ec.europa.eu/europeaid/multimedia/publications/documents/tools/eur
opeaid_adm_manual_ecofin_en.pdf .
« Le lien indiqué pour le manuel de la CE intitulé: «Analyse financière
et économique des projets de développement» dans l’Annexe F
“Analyse ECOFIN” ne semble pas fonctionner ».
Vous pourrez télécharger le manuel de la CE “Analyse financière et économique des
projets de développement ” sur le site internet:
http://ec.europa.eu/europeaid/multimedia/publications/documents/tools/europeaid_ad
m_manual_ecofin_fr.pdf )
The General Conditions applicable to European Community-financed grant contracts
for external actions" are available at the following website:
http://ec.europa.eu/europeaid/work/procedures/implementation/grants/index_en.htm
Could you provide us the “General Conditions to the Standard Grant
Contract”?
« What is the ACP-EC Environmental Guidelines? Where can they be
found? »
As indicated in the technical guidance note (annex E of the Guidelines), the EC
environmental guidelines are available at the following website www.environmentintegration.org
« We would like to have a confirmation that a full EcoFin analysis is not
required for projects submitted under component 2. »
EcoFin analysis is compulsory only for projects under component 1. However a good
understanding and explanation of the economic elements of a proposal is an asset for
all projects (including those proposed to Component 2).
24
Please find hereafter the link to the current per diem rates for a list of countries,
Per diem rates / flat rate subsistence costs:
including Ethiopia:
« I am trying to find the “flat rate subsistence costs set out in Annex III” http://ec.europa.eu/europeaid/work/procedures/implementation/per_diems/index_en.
htm
mentioned in Annex II page 9. In our case, we would like to know the
rate for Ethiopia. However, I can only find Annex II, and IV to VIII. Can
you please point me to Annex III? »
« Kindly send me the page with applicable rates for per diem . »
« Are there “official” or “maximum” values for: daily rate of work European partners, daily rate of work - African partners, per diem? »
« The Energy Facility Guidelines state that "Proposals by ACP State
applicants must be presented with the letter of endorsement of the
National Authorising Officer." On the other hand, it appears that there is
no such requirement for "ACP national, local and regional public bodies
having a distinct juridical personality from the respective ACP State. »
« What is the rule concerning proposals by specialised agencies created
by ACP multi-lateral organisations (for instance Regional Economic
Communities) that have a distinct juridical personality? Must such
proposals be accompanied by a letter of endorsement from the Regional
Authorising Officer? »
“« Where could I find general information on the Energy Facility? »
A letter of endorsement from the Regional Authorising Officer is not required for a
project presented by a regional public body such as a specialised regional Agency.
« Où trouver de l’information générale sur la Facilité Energie ? »
Sur le site de la Facilité Energie : http://ec.europa.eu/europeaid/where/acp/regionalcooperation/energy/index_fr.htm
« I write to inquire if there will be any information / Regional Seminar to
sensitise stakeholders and would be applicants for the Second Call for
Proposal on the ACP-EU Energy Facility for the Preparation and
implementation of energy projects within the West Africa energy sector.
And if there will be, I like to know when and where ».
The January edition of the Energy Facility’s Newsletter gives information on the
dissemination events that have taken / will take place in ACP Countries. Apart from
those mentioned in this list, EC Delegations in ACP countries may have done
additional sessions. The newsletters are available at the following link.
« What area the Douala Conference covers? »
For more information on the Energy Facility, you should refer to our website:
http://ec.europa.eu/europeaid/where/acp/regional-cooperation/energy/index_en.htm
We would like to point out that in particular, in the West African region some
dissemination seminars have already taken place, and that there will be another
dissemination seminar on the 19th and 20th of January in Cameroon (Douala) in
French language. In particular it covers RDCongo, Congo Brazzaville, Gabon,
Rwanda, Burundi, RCA, Chad and Cameroon but could also be open to Nigerian (for
instance) potential applicants in case that there would be a specific request (please
get in contact with he Energy Facility Unit in case there is particular interest:
25
[email protected]).
« Further to the information session on the II Energy Facility held on
the 18th December 2009 can you please advise what is happening next?
Are there specific country expectations or plans? »”
Further to the information meeting held in Brussels on the 18th of December 2009,
where applicants had the opportunity to ask questions related to the Call for
Proposals, the Energy Facility Unit will publish the questions and their
corresponding answers so that all applicants can have access to the same
information.
There are no specific country quotas in the Energy Facility's Call for Proposals. All
countries are equally considered for within the Energy Facility.
Regarding the promotion of the Energy Facility, both the EC Delegations and the
Energy Facility Unit have done various dissemination seminars in some countries,
according to the limited human and financial resources both of Delegations and the
Energy Facility Unit for this type of activities. More information on these seminars is
given in the January Newsletter, recently published at the following link.
6. Format of the application form / Format du formulaire de candidature
Concept note Format:
« The documentation provided on the website however seems to only
make reference to the documents required for step 2, i.e. the preparation
of the detailed proposal. Therefore, in relation to the concept note, could
you please clarify: the preferred format of the concept note, the
expected length of the concept note, the level of detail expected in the
concept note, whether there is a recommended template to be used for
the concept note, whether you can refer to an example of a good concept
note »
You can find all the information you required in the Guidelines (section 2.2.1
page 16-18, English version) and in the Application form (Part A, page 6-8
English version) available at the following link.
Format note succincte : « Je vous prie de bien vouloir me donner un peu
plus d'informations quant au contenu de la note succincte de
présentation. Existe-t-il un modèle de présentation de cette note ? »
Il n’y a pas de format spécifique pour la Note succincte. Vous trouverez toute
l’information requise dans les Lignes directrices (page 20 de la version
française) et dans le Formulaire de demande (Part A, pages 6 à 8 version
française) disponibles sur ce lien.
« Pouvons-nous avoir des précisions sur la taille de la Concept Note :
Dans l’appel à proposition en français indique que la Concept Note doit
faire 4 pages et l’appel à proposition en anglais indique que la Concept
Note doit faire au maximum 6 pages. Quelle est la taille maximale
effective de la Concept Note? »
La Concept note (ou Note succincte) peut avoir un maximum de 6 pages, comme
indiqué dans la version anglaise, qui est la version de référence pour les traductions
(voir page 2 des lignes directrices). L'erreur qui avait été commise dans la version
française publiée initialement a été corrigée dans le Corrigendum publié le 16
décembre.
« What is the max number of size for the concept of proposal? Is it 4
The concept note does not have to exceed 6 full pages (A4 size) of Arial 10
Unfortunately we cannot refer to a good example of a concept note. However
we strongly suggest you to follow very carefully the instructions indicated in
the Application form. You can add to the concept note those graphs, maps or
other elements that may help on its understanding.
26
pages or 6 pages? I have documents with a different number. »
« The "Annex A CN - Summary Data Table" has limited space in line 21
for "other partners". What should be done if a project has numerous
partners, and the space is insufficient? »
« Annex A asks for “Component.” I have tried to enter “1” and “one”
but I get a message that the value is not valid. What should be entered
here if we want to apply under component 1 of the call for proposals? »
« If a company is applying for the same action (concept note ,
component 1) in two countries, should two separate applications be
made or should both countries be listed in the same application».
«A representative from our organisation participated in the preparatory
meeting in Zambia and understood that we should make a position paper
(with detailed analysis) with details in relation to Bio Fuel. However
from the call documents it seams we shall only fill in the following: 1)
character with 2 cm margins. The initial mistake in the French version has been
corrected in the Corrigendum published on 16th December 2009.
The Annex A "Annex A CN - Summary data table.xls" has enough space for
introducing main information of 3 partners of the Action (from field nr. 9 to field nr.
20). In case the Action has more than 3 partners, the Applicant must include the
information related to the rest of the partners in line 21. Line 21 has space to
introduce the names of a large number of partners (1.024 characters can fit in a cell),
despite when Annex A is printed it may happen that not all the information may
appear on the paper version, the electronic information will still be in the cell. It is
for this reason, that Annex A to the Concept Note must be submitted in electronic
version, as specified in section 2.2.2 "Where and how to send Concept Notes" of the
Guidelines.
In order to fill in field nr 2 in Annex A (Component) please select the cell and then
go to the right side of the cell and select the arrow which is pointing down. A pulldown menu will appear and you can either select component 1 or component 2.
Therefore, in you do not have to introduce manually a value but select from the
possible values of the pull-down menu.
Please be aware that a Corrigendum was published on the 15th of December 2009
and a new version of Annex A was published, so please use this last version for your
submission.
The answer to your question will depend on whether the activities that are proposed
to be carried out in the two countries are indeed part of the same action/project. The
fact that they both can be submitted under component 1 does not automatically mean
that they are part of the same project as the general objective of component 1 as
defined in section 1.2 of the Guidelines, is rather broad.
If the proposed activities in the two countries are actually part of the same
action/project that is planned to take place in more than one country, then you need
to prepare one application only, e.g. one concept note for both. If however, they are
not part of the same project, but only fit under the same component (component 1),
then you should prepare separate applications for each. In this relation, please refer
to section 2.1.3 (d) of the Guidelines "Number of applications and grants per
applicant", which states the conditions under which more than one application can be
submitted under this Call for Proposals.
Yes, I confirm that you have to fill in the Concept note and Annex A. Please read
carefully the instructions given in the application form and guidelines available at the
following link.
You do not have to prepare any position paper on Biofuels to participate in the
27
The concept note as found in the Application Form EF II and 2) the
summary table Annex A CN. Would you please confirm? »
Budget Note succincte :
« Les instructions pour l’élaboration de la note succincte de présentation
ne font l’objet d’aucune information budgétaire, ni des cofinancements
prévus. Ne faut-il pas fournir également un budget simplifié (et si oui au
quel format) et indiquer les sources de cofinancement prévues? »
Budget / Financial plan Concept Note:
« Do we have to include the source of the Co-finance already in the
concept note, if yes what information do you need from this source? »
« For Concept Proposals, do you require a firm commitment of the 25%
co-financing or just an indication of the source and amount? »
« What are the funding criteria? »
« Section 2.2.1 states that concept notes must include the outline of a
financial plan. This is not mentioned in the instructions for the drafting
of the concept note pg 6 nor the evaluation of the concept note pg 23. Is
this the information supplied in the summary data table annex A, or must
this be included in the 6 pages? »
Call. Instead you can consult the position paper on biofuels that the Energy Facility
published on the following link in order to give some guidance to the potential
applicants.
L’unique budget à fournir obligatoirement dans la note succincte est celui indiqué en
page 2 du formulaire de demande de subvention, c’est-à-dire, le total des coûts
éligibles de l’action, le montant demandé à l´administration contractante et le
pourcentage des coûts éligibles de l’action. Cependant, le candidat est libre
d'apporter plus d'informations s'il le souhaite.
The Instructions for the Drafting of the Concept Note provided on p.6 of the
Application Form should be read together with section 2.2.1 of the Guidelines. The
evaluation criteria of the concept note (section 2.3 of the Guidelines) are very broad
and that is the reason why they do not mention specifically the evaluation of the
financial plan of the applicant. The information about the outline of a financial plan
should be included in the 6-page concept note. The only compulsory budgetary
information to be provided in the Concept Note is the one foreseen at page 2 of the
submission form, i.e. the total eligible costs of the action, the amount and the
percentage of eligible costs requested from the Contracting Authority. However, the
applicant is allowed to provide more information if he wants to.
As far as the Concept Note is concerned, we only require an indication of the sources
and the amounts of co-funding.
In all cases applicants are also required to complete the information required in
Annex A: Summary Data Table for the Concept Note and submit it together with the
Concept note (see p. 37 of the Application Form, Annexes, Annex to the Concept
Note)
28
Timeline for co-financing:
« Section 2.1.4(f) states “In certain cases, where the principle of the cofinancing depends on the effective selection of the proposal, the codonor statement will become legally binding for the co-donor
organisation at the latest within four months from the date of provisional
acceptance by the EC of the proposal. The EC grant will be subject to
this pre-condition. Should this pre-condition not be fulfilled, then the
EC’s provisional acceptance and the related award of grant will be null
and void. »
« Please advise whether other than subject to acceptance of the proposal
by the EC, any co-financing needs to be firm at the time a concept note
is submitted. »
Public-Private Partnership (PPP)
« Is it possible to combine a public private partnership (PPP) project
with the EU-ACP-Energy-Facility-II? In other words: Can a project
apply for co-financing out of EU-ACP-Energy-Facility-II funds and
simultaneously out of PPP funds of national governments?”
Co-financing from Development bank
“Is it possible to apply for the ACP -EU Energy Facility with the
bespoke project if we get a 40-50 percent co-funding from a
development bank? Would this influence the Energy Facility election
process positively or negatively? »
Partenariats publics-privés
“Est-il possible de recevoir à la fois des fonds privés et une
subvention de la EF pour un projet? Comment sont perçus les PPP
par la Facilité ? »
According to point 2.2.5 (b) of the Guidelines, the co-donor statement is required to
be submitted by the applicants provided they are invited to submit a full application
following the pre-selection of their concept note. The co-donor statement is therefore
required to be submitted only at the stage of the full application submission.
However, point 2.2.1 of the Guidelines requires that when submitting their concept
notes, applicants should provide an estimate of the total costs of the action together
with the amount of contribution and percentage requested from the Contracting
Authority. Applicants should also provide an outline of their financial plan. In
addition, it is required that the detailed budget that applicants should submit at the
full application stage may not vary from their initial estimate (submitted at the
concept note stage) by more than 20%. This means that at the stage of the concept
note, applicants should already have a reasonable appreciation of their financing and
co-financing possibilities even if this will be formally verified at a later stage.
The Energy Facility is meant to have a financial leverage effect by making applicants
mobilising funds from different sources.
As far as the PPP is concerned, the Energy Facility may support actions involving
PPP or other forms of private sector participation from international to the local
level. Innovative ways to leverage private and commercial funding will be analysed
under the overriding principles of affordability and benefits to users/citizens and
compliance with the 10th EDF financial and contractual rules.
For further information on the private sector involvement in the Call we suggest you
to consult the position paper on 'Private Sector' that the Energy Facility published at
the following link in order to give some guidance to potential applicants.
La Facilité Energie est conçue pour faire levier sur d’autres sources de financement
mobilisées notamment par les candidats à l’Appel.
Comme indiqué dans les Lignes directrices (2.1.3.b), « l'appel à propositions peut
appuyer des partenariats public-privé ou d'autres formes de participation du secteur
privé, du niveau local à l'international. Des montages innovants pour mobiliser le
financement privé et bancaire seront considérés et analysés sur des critères
d'accessibilité, de bénéfices aux utilisateurs et aux citoyens, et de respect des règles
financières et contractuelles du 10è FED. »
Pour plus d’information sur l’implication du secteur privé, nous vous suggérons de
consulter le Document de position « Secteur privé » dans l’Annexe A des Lignes
29
directrices ou sur ce site.
Changes between Concept Note and Full proposal:
« A 20% variation is allowed between concept note and full proposals
submission. Does this percentage apply to the full budget amount or to
the EC grant request only? »
« Entre la note succincte de présentation et le formulaire complet de
demande, la variation maximale autorisée dans le budget est de 20%.
Cela s'applique-t-il au budget total ou au montant de la subvention de la
Facilité Energie? »
«Can an applicant submit a concept note without a named partner and if
accepted, supply the details in the full application? »
The 20% variation only applies to the total budget, not to the EC grant. "The detailed
budget may not vary from the initial estimate by more than 20%, while the applicant
is free to adapt the percentage of co-financing required as far as the minimum and
maximum amount of co-financing, as laid down in this application form, is
respected" (ref art. 2.2.1 and 2.2.5 of the Guidelines).
Cela ne s'applique qu'au budget total. "Le budget détaillé ne devrait pas varier de
l'estimation initiale de plus de 20%. Le demandeur est libre d'adapter le pourcentage
de cofinancement requis pour autant que les montants minimaux et maximaux du
cofinancement, tels qu'indiqués dans les présentes lignes directrices, soient
respectés" (réf art. 2.2.1 and 2.2.5 des Lignes Directrices).
The main elements of the project proposal cannot change between the two stages as
these changes could have led to the rejection of the proposal at the concept note
evaluation stage. There is however a margin of appreciation by the evaluation
committee on the basis of a proper justification of these changes by the applicant.
«Est-il autorisé de changer de partenaires entre la Note de Concept et la Les éléments principaux de la proposition de projet ne peuvent pas changer entre les
soumission des propositions détaillées? »
deux étapes puisque ces changements auraient pu conduire au rejet de la proposition
lors de la phase d'évaluation de la note de concept. Il y a cependant une marge
d'appréciation par le comité d'évaluation sur base d'une justification de ces
«Can there be any modification in the list of partners, between the
changements par le demandeur.
"Concept Note" stage and the "Full application" stage? »
The main elements of the project proposal cannot change between the two stages as
these changes could have led to the rejection of the proposal at the concept note
evaluation stage. There is however a margin of appreciation by the evaluation
committee on the basis of a proper justification of these changes by the applicant.
«If the intervention entails the installation of a mini-grid, where the
operator is yet to be identified, could an application still be eligible?”
If the operator of the mini-grid is going to act as an applicant or a partner in this Call
for Proposals, then it must be known at the time of the submission of the concept
note. If that will not be the case and the operator will not act as an applicant nor as a
partner, then the proposal at the concept note stage should contain sufficient
guarantees that the operator of the mini-grid will have been identified and will be
operational by the planned start of the project in order to implement it. In any way
please note that the more concrete you are in your concept note proposal, the easier it
will be for the Evaluation Committee to evaluate it. At the same time you should be
careful about the way you formulate your proposal in the case of uncertainties as part
2.2.5 of the Guidelines states that "The elements contained in the concept note
cannot be modified in the full application form".
30
«Should the Partnership statements from the partners be included with
the concept note or they should only be sent with the full application? »
The applicant must send at the phase of the concept note:
-
Concept note together with the Checklist for the Concept Note (Part A section II
of the Application Form), and
-
Declaration by the applicant for the Concept Note (Part A section III of the
Application Form).
The applicant will submit as well, in electronic format (CD-Rom):
-
Concept Notes in a word-processing format (the electronic format must contain
exactly the same application as the paper version enclosed)
-
The filled in summary data table in annex to the Application Form, in a
spreadsheet format."
Therefore, the Partnership statements from the partners should not be submitted
during the Concept Note phase. They will be sent afterwards during the full
application phase.
«A quel stade devons-nous présenter la lettre de soutien de l'ordonnateur La lettre de soutien de l'ordonnateur national doit-être annexée à la proposition
national? »
détaillée.
«At what stage do we need to introduce the support letter from the
National Authorising Officer? »
The letter of support from the NAO must be attached to the detailed proposal.
7. General questions on the process / Généralités sur le processus
Deadline for submission of concept note:
“The Guidelines mention: “The deadline for the submission of Concept
Note is 01/02/2010 as evidenced by the date of dispatch, the postmark or
the date of the deposit slip. In the case of hand-deliveries, the deadline
for receipt is 05/02/2010 at 17:00 hours local time as evidenced by the
signed and dated receipt.” It remains somewhat ambiguous what the
exact deadline is; is courier service considered “hand-delivery”, thus
deadline for arrival is 05/02/2010?”
For the purpose of the application of the grant, is it allowable for the
lead applicant to allow one of its project partners to act as intermediary
between the lead applicant and the commission for the application for
the grant?
The courier service is not considered as "hand delivery". The deadline for sending
proposals under the courier is the 01/02/2010.
If an applicant is in or travels to Brussels and gives in the proposal directly without
using the courier, this is considered as hand-delivery. He can do so until the
05/02/2010.
According to point 2.1.1 (1) of the Guidelines, "The applicant will be directly
responsible for the preparation and management of the action, not acting as an
intermediary (without prejudice to the usual implementation methodologies of
International Organisations). The applicant will act as the lead organisation and, if
selected, as the contracting party (the “Beneficiary”)." This means in practice that it
is the applicant that shall be responsible for the preparation and the submission of
31
What is the process? How to apply?
Quel processus faut-il suivre pour participer?
grant application to the Commission under this Call for Proposals and if selected, it
will be again the applicant that shall act as the contracting party under the grant
contract concluded with the Contracting authority (European Commission). In view
of the above, the applicant cannot be replaced by one of its partners for the purpose
of the preparation and management of the action, nor for the conclusion of a
subsequent grant contract with the Contracting authority, should its proposal be
approved under the present Call for Proposals.
The process is described in the Guidelines (page 15, English version) available at the
following link.
The main steps are the following:
- Registration in PADOR, which is an online database available at the following
link. The registration is compulsory.
- Preparation by the applicant of a maximum 6 pages Concept note. The latter has to
be sent by the 1st of February 2010 (please consult the Guidelines page 16-18 English
version). There is not a specific template for the concept note, however in drafting it
you have to follow the instructions indicated in the Application form (Part A)
available at the following link.
- The Concept notes will be assessed by a committee of assessors. The selected
projects will be invited to submit a Full application form.
Please consult the Guidelines, page 28-29 for an indicative timetable concerning the
above mentioned steps.
Le processus est décrit dans les Lignes directrices (section 2.2, page 18 de la version
française) disponibles sur ce site.
Les éléments principaux sont les suivants :
- enregistrement obligatoire dans PADOR, base de données en ligne disponible sur
ce site
- préparation d’une Note succincte (6 pages maximum). Elle doit être envoyée
avant le 1er février 2010 (voir section 2.2.1 pages 20-21 des Lignes directrices). Il n’y
a pas de format spécifique pour cette Note succincte mais il faut cependant suivre les
instructions du Formulaire de demande (Partie A) disponible sur le même site.
- Les Notes succinctes seront évaluées par un Comité d’évaluation. Les projets
sélectionnés seront invités à fournir une Proposition détaillée. Le calendrier indicatif
des différentes étapes est indiqué en page 33 des Lignes directrices.
32
It is possible to apply in English, in French, in Spanish or in Portuguese.
Language / Langue / Idioma / Lingua
Il est possible de soumettre une proposition de projet en français, en anglais, en
espagnol ou en portugais.
Es posible presentar propuestas en español, inglés, francés y portugués.
E possível someter propostas en espanhol, inglés, francés e portugues
“How is the “legal capacity to enter into financial and legal agreements
with the Commission” defined and how should applicants prove it?”
“The legal capacity to enter into financial and legal agreements with the
Commission” of the applicants is defined under the national law. Such capacity will
have to be proved by applicants who have been provisionally selected or listed under
the reserve list for this Call for Proposals (refer to part 2.4 of the Guidelines). The
documents that applicants will be required to submit in order to prove such capacity
include: "Legal entity sheet (attached to the Application Form) duly completed and
signed by the applicant, accompanied by the justifying documents which are
requested therein." and "The statutes or articles of association of the applicant
organisation and of each partner organisation. Where the applicant and/or (a)
partner(s) is a public body created by a law, a copy of the said law must be provided"
(again refer to part 2.4 of the Guidelines, points 1 and 4).
Comment est définie « la capacité juridique de conclure des conventions La « capacité juridique de conclure des conventions de financement et de signer des
de financement et de signer des contrats avec la Commission » et
contrats avec la Commission » des candidats est définie par la loi nationale. Cette
comment la démontrer ?
capacité devra être démontrée par les demandeurs qui auront été présélectionnés ou
mis sur la liste de réserve de cet Appel à propositions (partie 2.4 des Lignes
directrices). Les documents qui devront être produits pour prouver cette capacité
incluent : la « fiche d’entité légale (voir annexe du formulaire de demande) dûment
complétée et signée par le demandeur, accompagnée des documents justificatifs qui
y sont demandés » et les « statuts ou articles d'association de l'organisation
demandeur et de chaque organisation partenaire. » Lorsque le demandeur et/ou un de
ses partenaires est une entité publique créée par une loi, une copie de ladite loi doit
être fournie (voir section 2.4 des Lignes directrices, points 1 et 4).
Au cas où une banque doit fournir une partie des fonds, quel genre de La Commission Européenne ne délivrera pas de garantie ni de déclaration de
garantie la Commission Européenne peut-elle délivrer pour ce prêt?
cautionnement. Cependant, elle enverra une lettre de notification de l’attribution de
subvention aux demandeurs lauréats, stipulant que leur proposition a été sélectionnée
In case a bank is to provide part of the funding, what kind of guarantee
pour un contrat.
can the EC issue in order to secure the loan?
The EC will not issue any guarantee or letter of support. However, it will issue a
letter of notification of the award of a grant to the successful applicants stating that
their application has been selected for a contract.
33
8. Diverse questions / Questions diverses
“As we are not attending the clarification session that is going to be held
on 18. DEC could we get a copy of minutes of this meeting?”
The questions & answers of the meeting of 18 Dec are published on our website
http://ec.europa.eu/europeaid/energy-facility and integrated to this document.
Calendrier de déboursement des subventions: Le calendrier de Il y a des règles préétablies concernant les modalités de paiement dans le cadre des
déboursement des subventions est-il spécifique au projet (en fonction contrats de subvention (réf. Art. 4 du modèle de contrat de subvention et art. 15 des
des besoins financiers) ou y a-t-il des règles préétablies?
Conditions Générales Applicables aux Contrats de Subvention).
Timing of the grants disbursement: Is the timing of disbursement of the
grants project specific (according to financial needs) or are there fixed
rules?
There are fixed rules established for payments within a grant contract (ref. Art. 4 of
the standard Grant Contract and Art. 15 of the General Conditions for Grant
Contracts).
Y a t-il des allocations prédéfinies aux différentes activités d’un projet Il n’y a pas d’allocations prédéfinies. La note d’orientation technique (Annexe E des
(ex : études, travaux, supervision…) ?
Lignes directrices) fournit quelques indications sur les fourchettes typiques de
valeurs des indicateurs de référence. Il n’y a pas d’obligation de suivre ces
Are there pre-defined allocations to the different activities of a project
indications.
(e.g. studies, works, supervision…)?
There are no pre-defined allocations. The technical guidance note (Annex E to the
Guidelines) provides some indications on Typical ranges for values of benchmark
indicators. There is no obligation to follow these indications
Address to send the proposals (Concept note and Detailed proposal)
As indicated in the guidelines (section 2.2.2), the concept note must be submitted in
a sealed envelope by registered mail or private courier service or by hand-delivery at
the following address:
Postal address
European Commission
EuropeAid Cooperation Office, Unit C/7
Office: L-41, 03/43
B-1049 Brussels (Belgium)
Address for hand delivery or delivery by private courier service:
European Commission
EuropeAid Cooperation Office, Unit C/7
Office: L-41, 03/43
c/o Central Mail Service
Avenue du Bourget 1
B-1140 Brussels (Evère)
Belgium
34
Pourriez –vous m’indiquer à quelle adresse envoyer ma demande de
subvention à la Facilité Energie ACP-UE ?
La réponse à votre question se trouve dans les lignes directrices de l'appel à
propositions (article 2.2.2). Les notes succinctes de présentation doivent être
soumises dans une enveloppe scellée, envoyée en recommandé ou par des services
de messagerie express privés ou remise en main propre (un accusé de réception signé
et daté sera délivré au porteur dans ce dernier cas), à l’adresse indiquée ci-dessous:
Adresse postale
Commission Européenne
EuropeAid Office de Coopération, Unit C/7
Bureau: L-41, 03/43
B-1049 Brussels (Belgique)
Adresse pour remise en main propre ou pour envoi par messagerie express privée
Commission Européenne
EuropeAid Office de Coopération, Unit C/7
Bureau: L-41, 03/43
c/o Central Mail Service
Avenue du Bourget 1
B-1140 Brussels (Evère)
BELGIUM
The
rules applicable to Energy Facility grants and more specifically Article 105 of
Non profit rule:
10th EDF Financial Regulation and Articles 6.1.1 and 6.2.10 of the Practical Guide
“Is there any further guidance available on the issue of profit generation to Contract Procedures for EC External Actions (PRAG) foresee that a grant may not
have the purpose or effect of producing a profit for the beneficiary. Profit in the case
by non-state actors or private sector applicants?”
of a grant for an action is defined by Article 6.2.10 of the PRAG as: "a surplus of
“The EC Guidelines (page 10) state: “Actions addressing barriers for receipts over the costs incurred by the beneficiary when the request is made for final
private sector investment in rural and peri-urban electrification: The payment."
barriers for private sector […] Actions to reduce these weaknesses may You can consult the PRAG on the following website:
be supported by the Call for Proposals, considering that the rules http://ec.europa.eu/europeaid/work/procedures/implementation/practical_guide/docu
applicable to EF grants foresee that a grant can not give rise to profits ments/2008new_prag_final_en.pdf )
during the period of implementation of the project.”
The objective behind the non-profit rule is that a grant from the Energy Facility
Most private sector entities (including those in our consortium) plan on
should contribute to the capital cost of the action to the amount that no over
generating a profit. To be financially sustainable, any activity must
financing occurs. In general, an action can be co-financed by the Energy Facility if
generate a financial surplus over operating costs (commonly deemed a
the Net Present Value (NPV) of the investment (revenues of the action minus costs
profit). Although, under our proposals, most of the financial surplus
of the action) without the contribution of a grant from the Energy Facility is
(profits) will be re-invested in the beneficiary communities, the
negative. The amount of the grant must also be justified by a sufficient level of
consortium as a whole must succeed by generating a financial surplus
public benefits, as measured by the economic rate of return of the action
(profit). How can these be reconciled? “
35
For further clarification of our view on these issues we advise you to have a close
look at Annex A (Position Papers, Private sector) and Annex F (Ecofin Guidance
note) of the Guidelines.
Les règles qui s’appliquent aux subventions de la Facilité Energie et plus
spécifiquement l’Article 105 de la Réglementation financière du 10ème FED et les
“Comment réconcilier la nécessité de profit pour une société privée et la Articles 6.1.1 et 6.2.10 du Guide pratique des procédures contractuelles dans le cadre
des actions extérieures (PRAG) prévoient qu’une subvention ne peut pas avoir pour
règle du non-profit indiquée par la Commission ? »
objet ou effet de produire un profit pour le bénéficiaire. Le profit dans le cas d’une
subvention pour une action est défini par l’Article 6.2.10 du PRAG comme « un
excédent de l’ensemble des recettes par rapport aux coûts de l’action encourus par le
bénéficiaire lors de la présentation de la demande de paiement final ».
Règle du non-profit
Vous pouvez consulter le PRAG sur le site suivant :
ments/2008new_prag_final_fr.pdf
Les objectifs de cette règle du non-profit est qu’une subvention de la Facilité Energie
peut contribuer au financement en capital d’une action d’un montant qui
n’occasionne aucun sur-financement. En général, une action peut être financée par la
Facilité Energie si la Valeur actuelle nette (VAN) de l’investissement (revenus de
l’action moins les coûts de l’action) sans subvention de la Facilité Energie est
négative. Le montant de la subvention doit aussi être justifié par un niveau suffisant
de bénéfice public, tel que mesuré dans le taux de rentabilité économique de
l’action.
Pour plus d’information sur notre vision à ce sujet, nous vous conseillons de regarder
attentivement les Annexes A (Documents de position, Secteur privé) et F (Note
d’orientation Ecofin) des Lignes directrices.
Co-donor statements are asked for at the time of full proposal
submission and at the latest 4 month after the award notification. The
"legally binding" nature of these statements is mentioned in the
guidelines of the call. Although intentions of financing can usually be
secured, legally binding commitment for a four year duration project are
usually impossible to get due to the annual planning of most
organisations, and particularly of NGOs.
The past experience with the Water and the Energy Facilities did not confirm
particular difficulties in getting a commitment from potential co-donors for a multiannual period.
Call for proposals vs Pooling mechanism:
In fact, the Pooling Mechanism and the Call for Proposals are two separate
instruments. As for the Pooling Mechanism, the detailed guidelines have not been
established so far. This instrument should start operation by mid-2010. We suggest
“we would like to submit our proposal under the First Call for Proposals
36
(CFP) using the pooling mechanism implementation modality.”
that you regularly consult our website (http://ec.europa.eu/europeaid/energy-facility)
where updated information will be published when available.
« Pouvons-nous soumettre une proposition pendant l'appel à propositions Il n'est pas interdit à un demandeur de changer d'avis, de retirer sa proposition
puis changer d’avis et la soumettre au Mécanisme de Pooling? »
pendant l'appel et de la soumettre à un autre mécanisme de financement.
“Can we submit a proposal under the call for proposals and then change
and put the proposal under the Pooling Mechanism?”
Nothing prevents applicants to change their mind, withdraw a proposal under the call
and submit it under another funding mechanism.
“[…] Il serait judicieux de produire dans cette région de grandes
quantités d’énergie électrique par des éoliennes. […]Est-il préférable
d’introduire un mini projet pour lequel nous pouvons prouver que nous
disposons déjà actuellement du financement complémentaire nécessaire,
ou pouvons-nous présenter un projet un peu plus consistant, donc plus
rentable car nous diviserons davantage les frais fixes, pour lequel nous
pouvons garantir sérieusement (par des engagements personnels et
institutionnels) que s’il est accepté par vos Services, nous pourrons
mobiliser les financements supplémentaires non actuellement déjà
disponibles ? »
Votre question porte sur la stratégie que vous devez adopter pour avoir la meilleure
chance que votre projet soit accepté (projet petit avec cofinancement assuré ou projet
plus grand avec une partie du cofinancement restant à mobiliser) et vous
comprendrez qu'il nous est difficile de faire le choix à votre place.
Nous pouvons par contre rappeler et expliciter les contraintes portant sur les
cofinancements des projets (cf. section 2.1.4 des Lignes directrices de cet Appel à
propositions de la Facilité Energie). Le cofinancement "doit être disponible et être
utilisé simultanément avec la subvention CE" et "Aucune rétroactivité ne sera
autorisée en ce qui concerne le cofinancement.".
"Dans certains cas, lorsque le principe du cofinancement dépend de l'attribution
effective de la subvention, la déclaration de codonateur deviendra légalement
contraignante au plus tard quatre mois après la sélection de la proposition."
L'évaluation des propositions détaillées devrait être finalisée vers septembre 2010,
les cofinancements devraient donc être prouvés début 2011 au plus tard.
Il est clair par ailleurs que le rapport coût-efficacité est un critère important pour la
sélection des projets.
“Is it possible to discuss the context of the project we want to present
with you making questions about it?”
It is not possible to discuss the content of your proposal with the Helpdesk. The
Helpdesk function is to answer questions related to the meaning of the text of the
Guidelines documents.
37
What is relevance?
“I would like to ask a clarification about the question, in the concept
note, of the “Relevance of the action needs and constraints of the
country/region to be addressed in general, and to those of the target
groups and final beneficiaries in particular”, in part 1.
For example, for a solar energy project, do we need to explain how
bringing energy is a solution to development issues, or why solar energy,
rather than wind for example, is relevant to tackle those issues? It is then
not only about why the action brings solutions, but how the way the
action is done brings solution.”
The evaluation criterion "relevance" provided alongside the other evaluation criteria
(notably effectiveness and feasibility of the action and sustainability of the action) in
part 2.3 of the Guidelines "Evaluation and selection of applications" has the
objective to evaluate the relevance of the applicant's proposal to the objectives,
priorities and policy recommendations of the Call for Proposals as defined in part 1.2
of the Guidelines, the relevance of applicant's capacity and experience to specific
action proposed, and the relevance of the action needs and constraints of the
country/region to be addressed in general, and to those of the target groups and final
beneficiaries in particular.
It remains up to the applicant to decide how exactly to demonstrate the relevance of
its action to the specific needs of the country/region where the project is planned to
be implemented and to the needs of the final beneficiaries, taking into consideration
the specific objectives and priorities of the present Call for Proposals. However,
please note that the more focused, specific and concrete the information provided by
the applicant is, demonstrating clearly the relevance of its action, the easier it will be
to evaluate the applicant's proposal for compliance with the relevance criterion.
The Helpdesk cannot give you a concrete guidance on how to proceed in order to
demonstrate the relevance of your proposal because this will breach the equality of
treatment between the candidates in the present Call for Proposals.
What is sustainability?
“On Part A. concept Note I. Instructions for the drafting of the Concept
Note, item 3. Sustainability of the action, you are requesting us to “give
the main preconditions and assumptions during and after the
implementation phase”. Kindly elaborate a little more or give an
example since we don’t understand what shall be reported here.”
As explained in the Application form provided with the Guidelines of this Call for
proposals, the sustainability of the action must be understood in terms of economic,
social and environmental aspects (the 3 pillars of the sustainable development).
Once you have identified the risks in this regard (first item in this section
"3. Sustainability of the action"), you should propose the measures and preconditions
to limit these risks.
- Annex E to the Guidelines of this Call ("Technical guidance note" ) as well as the
EC Environmental Integration Manual (www.environment-integration.org ) may
help you to better prevent social and environmental risks
- Annex F to the Guidelines ("ECOFIN guidance note") may help you for economic
and financial risks
- The PROJECT CYCLE MANAGEMENT GUIDELINES
(http://ec.europa.eu/europeaid/multimedia/publications/publications/manualstools/t101_en.htm ) could also be very useful for you for these sustainability aspects.
Unfortunately it is not possible to give you an example of "good" Concept Note.
38

Questions asked at the Energy Facility Helpdesk

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