Passez à l`ère de la comptabilité fournisseurs 100% dématérialisée

hase-to-pay Financial Process Automation ITESOFT FreeMind for Invoices ITESOFT FreeMind for Invoices Software ITESOFT TESOFT ITESOFT FreeMind for Invoices ITESOFT FreeMind for Invoices ITESOFT FreeMind for Invoices ITESOFT FreeMin
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Passez à l’ère de la comptabilité fournisseurs 100% dématérialisée
Parfaitement intégré à votre ERP, ITESOFT.FreeMind for Invoices, représente le moyen le plus rapide
et le plus simple pour accélérer et rationaliser les processus de comptabilité fournisseurs.
ITESOFT.FreeMind for Invoices agit directement sur la productivité en supprimant les tâches
manuelles de saisie dans votre ERP et traite 100 % de vos flux factures : papier, PDF et EDI.
Il est le logiciel de LAD factures le plus performant du marché et le meilleur garant des gains que
vous recherchez.
Avec ITESOFT.FreeMind for Invoices, votre société :
• Passe à la gestion des factures 100 % dématérialisées ;
• Réduit les délais de traitement ;
• Maîtrise entièrement le processus de saisie et de comptabilisation des factures.
Associé à ITESOFT.Balance pour SAP et ITESOFT.Balance pour Oracle EBS, ITESOFT.FreeMind for
Invoices est une solution certifiée par SAP et par Oracle.
www.itesoft.com
/ LE WORKFLOW GLOBAL DANS ITESOFT.FreeMind Invoices
Capture / collecte de factures,
à la réception des factures
Extraction / Validation intelligente
des données
Gestion des exceptions



Intégration / contrôle /
workflow de validation /
archivage

EDI,
PDF,
e-mail
Workflow
de validation
Reconnaissance
Full-Text
Numérisation
centralisée
Papier
Gestion des
exceptions
/ AVANTAGES D’ITESOFT.FreeMind for Invoices
1. Economies directes
•
•
•
•
Une meilleure productivité du service comptabilité fournisseurs
(productivité en saisie multipliée par un facteur 2 à 7)
Une réduction des coûts de transport, de stockage et d’archivage
des documents
Une diminution des erreurs et donc des coûts inhérents
Une meilleure prise d’escompte pour paiement anticipé
2. Economies indirectes
•
•
•
•
Une meilleure maîtrise et visibilité du processus comptabilité
fournisseurs
Un gain de temps pour les équipes, qui peuvent se consacrer à des
tâches à plus forte valeur ajoutée
Une meilleure relation fournisseurs
Une accélération globale du business
3. La plupart des clients ITESOFT.FreeMind for Invoices obtiennent
leur retour sur investissement / ROI en moins de 18 mois.
La démat, une solution pour qui ?
Toute organisation recevant plus de
15 000 factures par an peut gagner à la
dématérialisation de ses factures fournisseurs
et devrait envisager l’utilisation du logiciel
ITESOFT.FreeMind for Invoices.
Ce seuil est ramené à moins de 10 000
factures par an dans le cas des factures PDF.
En effet, le traitement manuel des factures
envoyées électroniquement nécessite plus
de manipulations que la numérisation de
factures papiers.
Votre organisation comporte plusieurs sites
géographiquement éloignés ? Vous aurez
encore plus d’avantages à dématérialiser et
automatiser vos processus de comptabilité
fournisseurs.
Base de
connaissances
Terminal
mobile
ERP
Site distant
ITESOFT.FreeMind en bref :
• Capture des factures et avoirs à partir de documents
papier et formats PDF, XML et EDI.
• Connexion aux données de référence fournisseur pour
vérification et rapprochement avec les commandes.
• OCR fonctionne sans modèle de facture pour chaque
fournisseur (Full Text).
• Parfaitement adapté pour des sociétés traitant avec des
centaines, voire des milliers de fournisseurs et recevant
entre 100 et plusieurs dizaines de milliers de factures
par jour. • Numérisation par lots sans séparateurs entre les
factures (les factures multi-pages sont identifiées
immédiatement).
• Modules de numérisation et vidéocodage accessibles
dans le navigateur (en mode « client riche »), ce qui
facilite le déploiement sur des sites distants.
• Lecture et validation des lignes de détail, même sur les
factures multi-pages.
• Des algorithmes propriétaires d’amélioration d’images
permettent des taux de reconnaissance optique de
caractères (OCR) inégalés.
• Recréation de documents formatés à partir de factures
EDI pour faciliter ensuite la consultation par les
utilisateurs.
/ LES PRINCIPALES FONCTIONNALITÉS d’ ITESOFT.FreeMind for Invoices

Capturer toutes les factures, quelle qu’en
soit la source ou le format, sur site central
ou distant

Malgré des pronostics annonçant le remplacement du papier par
l’électronique, la plupart des factures sont toujours envoyées ou
reçues sous forme papier. Peu importe pour ITESOFT.FreeMind
for Invoices ; il les capture toutes (papier, PDF, EDI) dans un même
processus unifié. La transition des factures papier aux factures
électroniques ou EDI sera indolore.
Grâce au module FreeCapture fonctionnant dans le navigateur
internet, ITESOFT. FreeMind for Invoices vous laisse le choix
de la numérisation centralisée ou à distance, sans impact sur
l’architecture. Attachez-vous à l’essentiel : votre métier de
comptable. Le logiciel assurera le suivi de chaque facture dès sa
réception et jusqu’au paiement en conservant une piste d’audit
fiable.
Extraction et validation intelligente
des données
ITESOFT.FreeMind for Invoices utilise une technologie d’analyse
Full Text d’auto-apprentissage pour capturer le contenu des
factures et ensuite en extraire les données comptables. Cette
technologie avancée permet de traiter 100 % des factures, sans
en connaître le format au préalable et sans utilisation de modèles
mais en enrichissant une base de connaissance.
Les données extraites sont validées selon les règles de gestion
standard d’une comptabilité fournisseurs :
•
Identification et vérification des données fournisseur
•
Pour les factures liées à des commandes :
rapprochement automatique entre les données de la
facture et de la commande. Le logiciel effectue même la
lecture des lignes d’articles et vérifie ligne par ligne !
•
Pré-enregistrement de la facture
•
Vérifications arithmétiques complètes (taux de TVA,
sommes, etc...).

La gestion des exceptions
Les factures non conformes (par ex. absence de numéro de
commande, erreur de frais de livraison) sont présentées à un
opérateur dans un module de gestion des exceptions pour être
vidéo-codées. Ce module WebCheck fonctionne dans le navigateur
internet : idéal quand on préfère laisser les sites décentralisés gérer
eux-mêmes les factures de leurs fournisseurs tout en souhaitant
conserver la gestion centralisée du processus et du système.
Une excellente solution également pour favoriser le télé-travail !

Supporte les environnements
multi-ERPs et multi-sociétés
ITESOFT.FreeMind for Invoices s’appuie sur l’ERP pour réaliser les
vérifications indispensables pour l’intégration sans problème des
factures. Par exemple, la prévention de l’enregistrement de factures en
double, l’identification du fournisseur, les conditions de paiement, etc.
ITESOFT.FreeMind for Invoices permet de traiter des factures pour
différentes entités légales, y compris lorsqu’elles ont des ERP différents
comme c’est souvent le cas dans les centres de services partagés.
L’utilisation de FreeMind for Invoices avec ITESOFT.Balance fournit une
solution d’intégration certifiée avec les systèmes SAP et Oracle EBS.
Capable de traiter toutes les volumétries,
aujourd’hui comme demain.
ITESOFT.FreeMind for Invoices est basé sur la plateforme
logicielle de capture ITESOFT.FreeMind dont la
robustesse est attestée par des clients qui traitent des
centaines de milliers de documents par jour. Il satisfait
donc aussi bien aux besoins des PME et ceux de la
grande distribution ou des sociétés d’externalisation
de services (BPO) recevant 10 ou 20 000 factures par
jour et même plus.
Si vous souhaitez étendre le périmètre de la
dématérialisation à d’autres processus, en plus de
la gestion des factures fournisseurs, il est possible
de rajouter ITESOFT.FreeMind Enterprise à la même
plateforme. Vous capitaliserez ainsi sur votre
investissement initial.
/ CONFIGURATION
SYSTÈME minimale :
Base de données
Microsoft SQL Server 2005 9.0.3042 (SP2) ou
supérieure 2008, 2008 R2
Oracle 10g release 2 (minimum 10.2.0.4) & Oracle
11g release 2 (11.2.x.x)
Système d’exploitation
Modules sur serveur :
Microsoft Windows 2003 Server – SP2 – R2
Microsoft Windows 2008 Server – SP1 – SP2 – R2
Modules interactifs pour “clients lourds” :
Microsoft Windows XP, Vista, Seven
Scanners
ITESOFT est compatible avec la plupart des scanners
avec chargeur automatique de documents des
grandes marques comme Fujitsu, Canon, Kodak,
numérisant de 20 pages par minute à plus de 200
pages par minute.
Merci de contacter votre agent commercial ITESOFT
pour la liste actualisée des scanners certifiés.
eMail capture
POP3, IMAP4 email servers (2.5.1)
Modules interactifs pour “clients riches” :
Serveur Web :
• IIS 6.0 or higher
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Parc d’Andron - Le Séquoia
30470 Aimargues - France
Tél. : +33 (0)4 66 35 77 00
Fax : +33 (0)4 66 35 77 01
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92741 Nanterre cedex - France
Tél. : +33 (0)1 55 91 98 98
Fax : +33 (0)1 55 91 99 10
SA au capital de 341 123 euros ■ RCS Nîmes B 330 265 323
Code NAF : 5829C ■ TVA Intracommunautaire : FR 54 330 265 323
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United Kingdom
Tél. : +44 (0)1252 741500
Fax : +44 (0)1252 741515
ISIN FR0004026151
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Deutschland
Tél : +49 40-41929461
Fax : +49 40-2299409
www.itesoft.fr
© ITESOFT • ITESOFT.FreeMind for Invoices v2.5 • 04/2012 • v1 • FR
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