December 4, 2007

Transcription

December 4, 2007

City of Surrey
Intergovernmental Affairs Committee
Minutes
Present:
Absent:
Councillor Hunt - Chair
Mayor Watts
Councillor Hepner
A.
Executive Boardroom
City Hall
14245 - 56 Avenue
Surrey, B.C.
TUESDAY, DECEMBER 4, 2007
Time: 11:15 a.m.
File: 0540-20
Staff Present:
City Manager
General Manager, Engineering (part)
General Manager, Finance & Technology (part)
City Solicitor
Deputy City Solicitor (part)
Manager, Economic Development (part)
Executive Assistant, Office of the Mayor (part)
J. Sowik Legislative Services
ADOPTION OF MINUTES
1.
Minutes of the June 29th, 2007 Intergovernmental Affairs Committee meeting to
be adopted.
It was
Moved by Councillor Hepner
Seconded by Councillor Hunt
That the minutes of the Intergovernmental
Affairs Committeeof held on June 29, 2007, be adopted, as circulated.
Carried
It was
Seconded by Councillor Hunt
That The order of the items on the agenda be
amended so that Item E.4 may be addressed as the first item after adoption of the
Minutes.
Carried
B.
DELEGATIONS
C.
BUSINESS ARISING FROM THE MINUTES
E.
OTHER BUSINESS
3.
Memorandum of Understanding Between the City of Surrey and Simon
Fraser University
File: 0510-20
Simon Fraser University has forwarded the latest Draft MOU for review and
acceptance. Representatives from the University Liaison Office were in
attendance and provided the following comments:
h:\intergovernmental affairs committee\minutes\2007\12047openiac.min1.doc
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Intergovernmental Affairs Committee- Minutes
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December 4, 2007
Enrolment is high at the SFU Surrey Campus where it appears soft at all
other Universities; it is expected that the Surrey Campus will be out of
space by 2009.
Previously 25% of students were from South of the Fraser and currently
49% of the students are from South of the Fraser;
Proximity of Campus makes the difference in enrolment numbers;
25% of the students are Scholarship winners;
50% of the Scholarship winners are enrolled in the science programs;
Need to generate momentum to step up investment to expand facilities;
The developer is at the permit stage for a $60 million capital project for
student residence towers, construction should be underway in January;
Need to generate more Provincial Government funding; appears that
Provincial interest has moved elsewhere as overall university enrolment is
down for the rest of BC;
Need publicity, a media push, to get the message across that in Surrey
enrolment is up, the City is growing, the School District is growing, and
the program and space requirements need to grow to keep pace;
Future to expand research capacity and science and technology programs;
Kwantlen can not expand their program; UCFV graduates approximately
20 students a year in their Science programs;
SFU looking for innovative partnerships (private) for a new building for
expansion of Science and Technology Program including core science,
bio-tech and business incubator program; it was requested that SFU speak
to the City first before moving beyond the City in this regard;
The Mayor was thanked for her letter of support addressed to the Premier.
The City Manager stated that a significant stakeholders meeting would be held in
January to generate ideas and linkages to expand upon. Gordon Smith will be
invited to this meeting to assist discussion.
The Committee suggested that representatives from SFU attend a CIC meeting in
January to do a presentation then attend the evening session for a public ceremony
to formally sign the MOU and announce the groundbreaking for new tower.
The agenda continued to be varied due to time constraints on the participants.
D.
ITEMS REFERRED BY COUNCIL
1.
Corporate Report No. R014 Surrey Memorial Hospital Foundation
Emergency Centre Campaign
File No. 0460-01
At the Regular Council – Public Hearing meeting of February 12, 2007, Council
referred C/R R014 to the Intergovernmental Affairs Committee and the Health
Care Task Force for recommendations. Council noted that a significant
contribution is being made to an Authority under Provincial jurisdiction and felt
that the City should receive consideration from the Province for additional
support for City initiatives.
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December 4, 2007
It was
Seconded by Mayor Watts
That this information be received and further
that the City continues to lobby the Province for consideration and additional
support for City initiatives in this regard.
Carried
2.
Corporate Report No. R145 Update on 2007 Salmon Habitat and Restoration
Program “ShaRP”
File No. 4807-905
At the Regular Council – Public Hearing meeting of June 25, 2007 Council
referred C/R R145 to the Environmental Advisory Committee and the
Intergovernmental Affairs Committee for discussion.
It was
That the Mayor sends letters to the
appropriate Federal and Provincial Ministries requesting that there be a
reinstatement of funding consistent with past funding initiatives to the ShaRP
program.
Carried
It was
That the Intergovernmental Affairs
Committee meet with the local MLA’s and MP to discuss the variety of funding
issues discussed at this Committee.
Carried
5.
Corporate Report No. R274 Sister City Relationships
File: 0697-01
At the Regular Council – Public Hearing Meeting of October 1, 2007 Council
referred discussion on strengthening our relationship with our sister City of
Zhuhai, China to the Intergovernmental Affairs Committee.
The Manager of Economic Development supplied copies of current agreements in
place with our Sister Cities and provided the following comments:
 No official delegations to Koto-ku in ten years, May 2005 last delegation
to Zhuhai.
 Zhuhai has sent 17 delegations to Surrey and Koto-ku has sent 15
delegations to date.
 Surrey entered into a “Friendship” Agreement to differentiate from
“Sister” Agreement as it was considered a less aggressive relationship
with fewer expectations and demands on staff time. Recently, either type
of relationship has become very demanding and more assertive.
 Sister relationships India tend to be quiet, China is much more aggressive.
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December 4, 2007
Successful Sister City relationships typically include a number of citizens
and business people appointed by Council, a School District
representative, a staff member and a member of Council.
There is a need to establish a Committee to deal with outreach and include
members from Surrey organizations outside of the Corporation of the City
of Surrey;
Staff should create a Plan/Strategy to bring forward to Council to address
our relationships successfully.
IAC members commented as follows:
 Need to develop a Communications Plan
 Must understand protocol for doing business in these other countries
 Education
 When we go as a delegation or accept a delegation it must be planned
well, and we must do it well and make it relevant
 Consider making an application to Western Diversification for funding
 Need to develop a five year Plan and bring it to the Ning-bo Expo and
then on to a visit to present it to Zhuhai
A discussion ensued as to whom to invite to sit on such a Committee and the
following suggestions were made:
 A person from Employment & Immigration
 Health Authority
 School District
 SFU/Kwantlen
 Chamber of Commerce
 Business Community
It was
Moved by Mayor Watts
Seconded by Councillor Hepner
That staff develop a comprehensive five
year Strategy Plan for addressing our Sister City relations to bring forward for
Council consideration.
Carried
It was
E.
That Council receives this report.
Carried
OTHER BUSINESS
1.
Invitation to visit the City of Jincheng , China
File: 0697-01
Correspondence from the Honorable Zhengui Xia, Mayor of the City of Jincheng
in the Province of Shanxi, China dated July 3rd, 2007, inviting the Mayor and a
delegation to discuss and exchange ideas on the promotion of mutual cooperation
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December 4, 2007
as it relates to the development of Coal Bed Methane, city construction,
education, environmental protection technology, business and other trade relations
for the Intergovernmental Affairs Committee’s discussion.
2.
Strengthening Surrey & Zhuhai Sister City Relationship & Cultural Ties
File: 0470-20
Correspondence received from Ms Bernadette Law in this regard.
It was
7.
That Items E. 1 and 2 be received.
Carried
Corporate Report No. R237 Truck Parking
File: 5480-01
At the Regular Council Meeting of November 5, 2007, Council referred this
report to Intergovernmental Affairs Committee for discussion.
A discussion on both local and regional truck parking ensued. These were some
of the comments made:
 Surrey has 9000 trucks registered and parking for 20% of them
 It is not only a local problem, Langley and Abbotsford burdened with this
issue as well
 Gateway Project has not addressed the management of trucks once
implemented or the management of increased truck resources for the
construction phases of the Project
 The issue should be forwarded to Metro Vancouver as a regional issue to
be addressed on a regional basis
 A letter should be sent to the Minister of Transportation to expand the
TOR for Gateway to address the truck parking issues
 Need to gather and lay out statistics so that the issue may be fully
appreciated
 Port Authority should be included in issue
It was
That staff bring a report outlining truck
parking as a regional issue forward to Council to be used as a basis for a letter to
Metro Vancouver Regional District requesting that this issue be addressed by the
Board of Directors on a regional basis.
Carried
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G.
December 4, 2007
MOTION TO HOLD A MEETING IN A CLOSED SESSION
It is in order for Council to pass a resolution to close the meeting to the public pursuant to
Section 90 (1) (a) (e) (g) and (i) of the Community Charter.
It was
That the meeting be closed to the public
pursuant to Section 90 (1) (a) (e) (g) and (i) of the Community Charter.
Carried
3.
Corporate Report No. C019 Community Charter and Local Government Act
Municipal Powers Compared to the Vancouver Charter
File: 0125-50
At the Council-in-Committee Meeting of October 1, 2007 Council referred CO19
to the Intergovernmental Affairs Committee for discussion.
The City Solicitor discussed the principal powers that the City of Vancouver
enjoys under the Vancouver Charter that are not contained in the Community
Charter or the Local Government Act.
He outlined that in Ontario all of the larger cities had their own Charter due to the
special complex issues that each city faced. He stated that he could request that
each Department draft up comments in regard to how the Community Charter or
Local Government Act encumbers them in doing the City’s business. Legal
Services could use those comments and draft a Surrey Charter. This Charter
would act to accompany the Community Charter and not replace it and it would
not be as prescriptive as the Vancouver Charter.
Some of the comments were:
 Legislation should be tiered to accommodate the different requirements of
the different sized municipalities;
 It was mentioned that the Province has gotten away from tiering by
population trying to simplify the legislation;
 Many of the encumbrances experienced are due to the legislation
addressing these smaller sized municipalities;
 Need to analyze how to get our needs accomplished through other
approaches;
 Surrey needs to address four or five issues may not be beneficial to go to
the Province for our own legislation as Richmond, Burnaby etc may
follow creating issues at the Province.
It was
That staff brings back a report outlining the
issues and encumbrances working within the current legislation for Surrey and
recommend alternate approaches to address these legislative issues.
Carried
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4.
December 4, 2007
Corporate Report No. R056 TransLink Governance Review
File: 0500-01
At the Regular Council – Public Hearing Meeting of April 2, 2007 Council
referred this report to the Intergovernmental Affairs Committee for further
discussion.
It was
That Corporate Report No. R056 TransLink
Governance Review is received as information.
Carried
E.
OTHER BUSINESS
4.
Major Industrial Tax Rates – Port Properties
File: 1970-01
A summary on how property taxes are calculated and what discretion Council has
to distribute the taxes across the different land assessment classes.
The General Manager of Finance and Technology discussed the Memo entitled
Major Industrial Tax Rates – Port Properties dated November 27, 2007. She
noted that the Province has extended the property tax cap on ports property for ten
more years and has provided a new process for providing grants to the
municipalities with ports properties. The new process exempts the City of Surrey
from any compensation paid to offset lost tax revenues as Surrey has retained its
tax rates on these properties just below the cap. This process is unfair as Surrey is
being penalized for being responsible and keeping tax rates comparatively low
through careful management. She recommended that the provincial compensation
should be paid on an equitable basis to all of the municipalities having ports
properties.
It was
That the Mayor write a strongly worded
letter to the Minister of Finance stating that although Surrey supports the
continuation of the tax rate cap for another ten years, the City strongly objects to
the fact that compensation will only be paid to those municipalities that exceed
the cap and feel that each municipality with Ports properties should be paid on a
standard province wide flat rate per $1,000 of assessed value.
Carried
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5.
December 4, 2007
Corporate Report No. R274 Sister City Relationships
File: 0697-01
At the Regular Council – Public Hearing Meeting of October 1, 2007 Council
referred discussion on strengthening our relationship with our sister City of
Zhuhai, China to the Intergovernmental Affairs Committee.
Dealt with earlier in the meeting.
6.
MADD Canada – Project Red Ribbon Campaign
File: 0320-05 / 0550-20-10
At the Regular Council Meeting of October 22, 2007, Council referred the
information related by this delegation be referred to Intergovernmental Affairs
Committee for discussion.
It was agreed that given the number of alcohol related crimes and deaths in Surrey
that MADD had referred to in its presentation to Council, the matter should be
referred to the Crime Reduction Strategy Committee for discussion.
It was
That information from MADD be referred to
the Crime Reduction Strategy Committee.
Carried
7.
Corporate Report No. R237 Truck Parking
File: 5480-01
At the Regular Council Meeting of November 5, 2007, Council referred this
report to Intergovernmental Affairs Committee for discussion.
E.
OTHER BUSINESS
1.
Invitation to visit the City of Jincheng , China
File: 0697-01
Correspondence from the Honorable Zhengui Xia, Mayor of the City of Jincheng
in the Province of Shanxi, China dated July 3rd, 2007, inviting the Mayor and
delegation to discuss and exchange ideas on the promotion of mutual cooperation
as it relates to the development of Coal Bed Methane, city construction,
education, environmental protection technology, business and other trade relations
for the Intergovernmental Affairs Committee’s discussion.
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2.
December 4, 2007
Strengthening Surrey & Zhuhai Sister City Relationship & Cultural Ties
File: 0470-20
Correspondence from Ms Bernadette Law in this regard.
3.
Memorandum of Understanding Between the City of Surrey and Simon
Fraser University
File: 0510-20
Simon Fraser University has forwarded the latest Draft MOU for review and
acceptance.
4.
Major Industrial Tax Rates – Port Properties
File: 1970-01
A summary on how property taxes are calculated and what discretion Council has
to distribute the taxes across the different land assessment classes.
5.
Proposal for Sister City Relationship - City of Salinas
File: 0697-01
Mayor Watts introduced a letter dated November 5, 2007 from Mayor Dennis
Donohue asking to explore the possibilities of establishing a formal Sister City
relationship with Salinas.
It was
That the letter dated November 5, 2007 from
Mayor Dennis Donohue be referred to staff to make connections and explore the
opportunity of establishing a formal Sister City relationship with Salinas,
California.
Carried
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F.
December 4, 2007
NEXT MEETING
The next meeting is at the call of the Chair.
H.
ADJOURNMENT
It was
That the Intergovernmental Affairs
Committee meeting do now adjourn.
Carried
The Intergovernmental Affairs Committee adjourned at 12:30 pm.
__________________________________
Jane Sowik, Deputy City Clerk
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___________________________________
Chairperson Marvin Hunt
Intergovernmental Affairs Committee
Page 11

December 4, 2007

Transcription

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